About the Job

We are seeking Administrative Professionals with at least 3 years of solid experience providing Administrative Support.

Applicants MUST have excellent attention to detail, verbal and written communication skills.

Also seeking candidates with Project Assistance experience

If you are motivated and enjoy contributing to a professional team environment, meet the following skills, and interested in entering the pharmaceutical industry please send your resume for immediate consideration!

EXPERIENCE REQUIRED:

·         Providing Administrative Support for multiple individuals

·         Arranging Travel

·         Compiling Data

·         Drafting Communications

·         Web Conferencing set-up

·         Maintaining Calendars

·         Project Assistance

·         Scheduling Meetings

·         Supporting Meeting Logistics

·         Preparing Presentations

·         Maintaining Spreadsheets

·         Preparing Expense Reports

·         Budget Tracking

·         Maintaining Databases

·         Software: Word, Excel, PowerPoint, Outlook, Lotus Notes

·         If you have experience with SharePoint, Project, SAP, Adobe Acrobat, etc please include in your resume

DUTIES FOR ADMINISTRATIVE SUPPORT ROLE MAY INCLUDE:

¨      Creating first-draft documents from rough, sketchy information or in response to requests

¨      Editing and proofreading documents for content, style, and accuracy (including technical and/or scientific materials)

¨      Preparing presentations from handwritten notes using appropriate software packages

¨      Answering phones and directing incoming requests and faxes to the appropriate personnel; initiating contacts as required

¨      Preparing materials for distribution and presentation at meetings (make labels, assemble binders, etc.)

¨      Utilizing software applications to produce many types of documents (including technical and/or scientific materials)

¨      Preparing agendas and minutes (function as the recorder in meetings by taking notes)

¨      Handling e-mail and voice mail responses on an as needed basis for the business partner

¨      Communicating on a daily basis with the business partner to keep him or her informed of department or other important activities 

¨      Maintaining the daily calendars of one or more department members – adding and deleting entries, updating availability, authorizing changes to dates and locations, etc.

¨      Arranging travel and scheduling requests for key department members’ attendance at outside functions, activities, board meetings, etc. and anticipating travelers’ individual needs and preferences

¨      Planning events and coordinating activities for a small or large number of people at events of up to several days in a local or distant location

¨      Scheduling of multiple video-conferencing and/or teleconferencing meetings, web conferencing, along with one-on-ones, group, staff, departmental, divisional, and Performance Management meetings  

¨      Performing general administrative tasks, such as faxing documents and photocopying, including complicated jobs that are multipage, divided, and tabbed

¨      Initiating contact with others outside the department to proactively obtain needed information or to coordinate schedules

¨      Coordinating documentation for extremely confidential corporate projects

¨      Interacting frequently with upper levels of management both internally and externally

¨      Developing and maintaining department files and filing systems, including department personnel files

¨      Developing and maintaining databases and spreadsheets for use in tracking complex activities 

¨      Auditing and reconciling financial reports through SAP or Document Direct

¨      Coordinating projects delegated to other areas (duplicating, travel services, mail services, etc.)

¨      Collecting, monitoring and communicating metrics

** IMPORTANT **
Resumes must be received in Microsoft Word Format

Only resumes reflecting the above skill requirements will be considered
Please review your resume carefully prior to submittal