RESIDENTIAL ACCOUNTS PAYABLE CLERK

REPORTS TO:                            Residential Accounts Payable Manager                            

SUPERVISES:                            N/A                           

PAYROLL STATUS:                            Non-exempt                           

PURPOSE OF POSITION:                Responsible for entering payables and making payments for Residential properties.                                           

ESSENTIAL FUNCTIONS:                Reviews invoices for proper coding and approval, and key coded invoices.  Matches and enters check requests and deposit dispositions.  Sends out Open Items lists for invoice payment approval.  Processes checks.  Matches and enters check registers for the month.  Sends out Distribution reports, and provides payable information assistance to Property and Regional Managers as needed.  Flags capital invoices, and scans all invoices.  File paid invoices and dispositions in folders for the month with distribution lists & check registers.  Research vendor statement items.  Perform other essential functions as may develop over time, and/or as assigned by management. 

OCCASIONAL FUNCTIONS:  Transfer prior year statements and AP to storage.  See following list of desk responsibilities.  Diligently perform other duties assigned by employee’s supervisor.                             

EDUCATION, SKILLS AND EXPERIENCE:                           

              REQUIRED:                            High School diploma; 2-3 years experience

              PREFERRED:                            Experience with A/P, Accounting software and Excel

SOFTWARE USED:                            MRI; Excel; SharePoint, Intact                                         

PHYSICAL ACTIVITIES:                                         

REQUIRED LICENSES AND/OR CERTIFICATIONS:              None             

GENERAL NOTES:

EMPLOYER’S RIGHTS

This job description does not list all the duties of the job.  You may be asked by management to perform other duties.  The Company has the right to revise this job description at any time.  This job description is not a contract for employment.  Your continued employment with the Company remains at-will.             

SPECIFIC DESK RESPONSIBILITIES:

Desk 1:              Security Deposits and Statements

Process checks for move out dispositions for all MP properties. Handle security deposit hotline calls.  Disperse financial statements to MF owners.  Disburse community statements to community managers.  File statements.

Desk 2:              Deposits             

Deposit non-rent receipts for all MF property operating and escrow accounts.  Match deposit slips with copies of checks deposited.  Distribute Section 8 payment information to Multifamily.