Level/Grade:    III                                                     Status:        Exempt   (Salaried Position)      X   Nonexempt    (Hourly Position)

Type Position:

 X   Full Time     

     Part Time           Temporary          Contractor              

     Intern    

Management Level:           Director         Manager I         Manager II           Supervisor    X   Non-Management        

Job Summary

Compute, classify, record, and verify numerical data for use in maintaining accounting records by performing one or more of the following duties.   An employee in this position may be able to perform up to two of the primary and specific accounting functions. This person is well cross trained and easily adaptable to any primary function within the accounting department.

Key Responsibilities of Job

I. Accounts Payable:  Responsible for checking all vendor invoices for discrepancies.  Entry of all payables into Accounts Payable system, with weekly checks runs and payable analysis as required.

·         Check all vendor invoices for discrepancies

·         Check vendor invoices to confirm proper management approvals

·         Entry of payables into Accounts Payable system

·         Coordinate with Accounting Manager to confirm that all potential early payment discounts are taken and all Vendors are paid as required.  No Late Fees.

·         Vouch inventory receiving’s on a timely basis.

·         Process Check Runs on a weekly basis

·         Initiate wires for payment for Vendors as needed.

·         Keep all filing up to date

·         Assist in researching accounting issues and processing sales programs as needed.

II. Credit & Collections: The Credit and Collections Administrator is primarily responsible for the management of credit requests and approvals and collections of past due accounts from Dealers.

III. Accounts Receivable:  Responsible for ensuring that all billing is current and complete by running sales journals at least twice a day or as needed by the accounting department.  He/she should assist Accounting Manager and Finance Director with monitoring cash flow by updating spread sheet on a daily basis.  Responsible for posting all Warranty Claims, Advertising Coop, Sales Programs and miscellaneous credits to the Dealer account. They are also responsible for transfers of equipment between dealers and maintaining a spreadsheet tracking these transfers. Responsible for timely scanning of checks for deposit and getting the deposit to the Cash Receipts Administrator in a timely manner.

IV. Inventory Administrator:  Reviews physically received product/ inventory daily and compares to invoice to reconcile any shortage and damage.  Makes certain that warehouse has received accurately to purchase order and that inventory data is correct in Solomon.      

V.  Cash Receipts & Sales Programs:  Responsible for posting all cash receipts to customer accounts daily as directed by the customer and applying all credits to their account as directed by the dealer. They are also responsible for administrating the sales programs running by Kioti and processing all claims, checking their accuracy and looking for duplicate applications. 

• Compiles information and prepares spreadsheets to assist Accounting Manager and Director of Finance and outside auditors in internal and external statement preparations.

EDUCATION, EXPERIENCE & OTHER REQUIREMENTS

• High School Diploma

• Minimum 2 years related experience and/or training; or equivalent combination of education and experience.

• Excellent written and oral communications skills.

SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS ETC:

• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the   organization.

• Excellent mathematical skills; ability to compute rate, ratio, and percent and to draw and interpret bar graphs a plus.

Knowledge and experience with the following computer applications: Microsoft Word, Excel, Outlook.  Solomon, CRM and other applications are plus.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Reviewed by:

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Approved by:

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last REvised:

October 1, 2009