Summary

Under the supervision of the Manager with some latitude for independent judgment, action and decision making, the Accounting Assistant is responsible for providing financial and administrative tasks in order to ensure effective, efficient, and accurate inputs. This position is also responsible for answering all vendors inquires, prepares accounts/manual payable checks, and maybe responsible for the collection of all invoices, charge backs and disputes.

Essential Duties & Responsibilities

• Checks and approves all vouchers for payment; prepares invoice deduction notices; processes vouchers into the General Ledger.
  
  
• Ensures credits due accounts in a timely and accurate manner; ensures the proper documentation for the decisions for issuing the credit.
  
  
• Composes and sends written and accurate communication to customers and departmental staff regarding charge backs and disputes and follows up in a timely manner.
  
  
• Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted; answers all vendor inquires.
  
  
• Prepares accounts/manual payable checks and analysis of accounts.
  
  
• Prints all accounts payable reports and maintains all account payable files; assists in monthly closings.
  
  
• Assists with accounts receivable and special projects, as necessary.
  
  
• Performs other duties and special projects as directed by Manager.

Education and/or Experience

• Bachelor Degree in Accounting required.
  
• 0-2 years of Accounting experience.

• Ability to work independently and as a team.
  
• Ability to organize multiple work assignments and establish priorities.
  
• Ability to be detail-oriented.
  
• Excellent skills with Microsoft Office.