Job Summary
- Company
- Webster Financial Corporation
- Location
- Green Bay/Appleton, WI 53081
- Industries
- Banking
- Years of Experience
- 2+ to 5 Years
- Career Level
- Entry Level
- Job Reference Code
- 09-0596
Admin Coordinator-PR/ADV
About the Job
Under the direction of the Marketing Director, the Administrative Coordinator performs complex and confidential administrative related functions in support of the Marketing Department and to ensure assigned department operations and initiatives are completed on time as assigned by the Marketing Director.
Works independently and within a team on special nonrecurring and ongoing projects.
Acts as project coordinator for special projects, at the request of the Marketing Director. Such duties may include updating the Marketing project master list, planning and coordinating presentations, disseminating information, coordinating direct mailings, creating brochures, etc.
Performs desktop publishing for specific Marketing projects. Creates and develops visual presentations for the Marketing Director.
Establishes, develops, maintains and updates Marketing hard copy, electronic files and project files. Retrieves information from files when needed.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, brand consistency, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Prepares various confidential departmental reports as assigned, utilizing various advanced internal software programs. Collects information, compiles into standard or non-standard format, proofs and distributes as needed.
Coordinates vendor relationships including: preparing files and images for use by vendors, receiving and managing quotes, managing proofs and invoices.
Coordinates communication, travel, materials and event logistics for trade shows and conferences.
Develops recurring and specialized reports of industry trends and account statistics to be used in marketing collateral and public relations initiatives.
Compiles industry and competitive research on an ongoing basis.
Arranges meetings and takes meeting minutes as appropriate.
Manages and updates the marketing department's internal data base of contacts, press release mailing lists and listing of trade associations.
Reviews invoices and assigns to appropriate GL account.
Requirements:
2-4 years of previous marketing and administrative support experience for mid-management required.
Specialized marketing training required, some college preferred.
Work requires an extensive knowledge of business and an excellent command of the English language.
Must have knowledge of a variety of computer software applications in Microsoft Office (MS Word, Excel, PowerPoint and Access.)
Must possess basic knowledge of desktop publishing and graphic design programs (QuarkXpress, InDesign, Photoshop and Illustrator)
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
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Contact Information
Webster Financial Corporation
