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VALLEY FORGE, PA 19482
Administrative Assistance
Administrative Assistance Responsibilities include but not limited to:
Maintains accurate calendar for Senior Management, Sales Manager and others as assigned. Answers department phones and responds to internal and external calls. Takes and relays messages. Evaluates requests, identifies issues and determines appropriate source for resolution. Schedules meetings for department personnel using scheduling software as applicable. Organizes meetings from determining a room location to notifying all appropriate parties. May be responsible for organizing refreshments if needed. Makes travel arrangements using the corporate travel department resources. Maintains calendars up to and including attendance records as requested. Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials for the business unit. Uses a variety of software applications including but not limited to Word, PowerPoint, Excel, Access, and Lotus Notes to prepare materials. Supports editing, proofing and formatting of external correspondence. May be required to draft standard business correspondence. Packages and sends overnight mailings. Distributes incoming mail and files correspondence copies in accordance with established compliance procedures. Orders and inventories department office supplies as needed. Greets clients and visitors to the unit, assisting them as needed with directions and other help. May be required to guide visitors to a meeting location. Uses PowerPoint Templates to produce quality presentation materials that meet company's design standards and client needs. Participates in special projects and performs other duties as assigned.
Working hours: 8:00 a.m. to 4:30 p.m. Monday to Friday
Excellent communication and organization skills
Ability to multi task and be flexible with work assignments
Gets along with others, strong interpersonal skills
Ability to work independently and in a team
Maintain confidentiality
Must have knowledge of Excel, Word and Power Point
Prefer knowledge of Lotus Notes
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
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