Position Summary:

The position provides high-level administrative and professional support by conducting research, preparing statistical reports, handling information requesters, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.  May also train and supervise lower-level clerical staff. 

Essential Functions:

·          Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.

·          Open, sort, and distribute incoming correspondence, including faxes and email.

·          Perform general office duties such as ordering supplies, mailing, maintaining records management systems, and performing basic bookkeeping work.

·          File and retrieve corporate documents, records and reports.

·          Take minutes of meeting(s) as directed by the Manager.

·          Prepare routine correspondence.

·          Prepare agendas and meeting materials, make arrangements for committee and other meetings.

·          Under the supervision of the Manager, make travel arrangements for staff as directed.

·          Assist in tracking and trending of various initiatives.

·          Data enter information into credentialing software and other databases.

·          Other duties as assigned.

Knowledge, Skills, Abilities Required:

·          Excellent verbal and written communication skills

·          Reading comprehension - Understanding written sentences and paragraphs in work related documents.

·          Time management – Managing one’s own time and the time of others.

·          Speaking – Talking to others to convey information effectively.

·          Writing- Communicating effectively in writing as appropriate for the needs of the audience.

·          Appropriate, courteous and professional phone manners.

·          Excellent listening and conflict resolution skills.

·          Ability to effectively adapt and respond in a complex, fast-paced environment.

Qualifications:

·          High School Degree a must.

·          At least 3-5 years Administrative Assistant experience including data entry into databases.

Computer Skills:

Substantially knowledgeable of Microsoft Office including Outlook, Power point, Excel, Visio and Word.

Able to accurately and quickly perform data entry functions.