1st Choice Staffing is seeking an Administrative Assistant with a minimum of 2 years  experience in business financial records.

The Contractor shall provide all support for project oversight, equipment, administration and technical execution of this contract.  The Contractor is responsible for maintaining accurate records of project activities.  The contractor shall perform the following tasks:

Financial Data

1. Accurately enter obligations into an automated financial system.  The contractor shall ensure an error rate of less than 1%.
2. Verify processed obligations to ensure high-quality work and integrity of data.
3. Review invoices within 7 days against the hard copy of the contract/PO agreement to determine if the invoice is valid.
4. Key all valid invoices for tracking.
5. Return all invalid invoices to the vendor with an accounts payable cover letter informing vendor of why invoices are being returned.
6. Research unpaid invoice report for those that are nearing 30 days and annotate the follow-up that has taken place.
7. Process Receiving and Inspection Reports and unsure all significant data is accrued to the correct projects.
8. Pay invoices in accordance with the Prompt Pay Act.
9. Examine invoices and verify information.
10. Process invoices.
11. Stamp invoices with a pay date stamp.

Organizational Responsibilities

1. Maintain proper audit trails in a file/folder.
2. Generate documentation in a timeline ensuring that it is accurate and easy to understand.
3. Utilize email, voicemail and a corporate calendar to provide general information to customer.
4. Good written and oral communication

Hours of Operation: Monday thru Friday; 40 hrs a week