Superior Court of California

County of San Bernardino

Employment Opportunity

Administrative Assistant I

$3,343 - $4,272 approximate monthly

***Supplemental Application Required***

Application deadline: 4:30 p.m., Monday, November 16, 2009

Announcement # 09-025

The eligible list resulting from this recruitment will be used to fill the current vacancies in San Bernardino and future vacancies as they occur throughout the Court. Incumbents may be assigned to any Court District within the County.

Typical duties of Administrative Assistant I include, but are not limited to:

• Serve as an Administrative Assistant to one or more professional/management staff, ensuring documents are processed in accordance with legal mandates and timeframes; perform preliminary research on legal opinions and court decisions.


• Handle difficult and sensitive public contacts, serving as liaison for Judge/manager/professional staff in situations requiring tact and judgment, and answering or referring questions based upon knowledge of the Court’s policies.


• Prepare and assist with various projects including researching, compiling, arranging and computing data, and composing reports; ensure proper and timely completion; review department forms and procedures, create, revise and recommend changes to existing forms and new forms; make recommendations regarding ways to more efficiently process documents.


• Compose brief, factual correspondence following general directions or notes; types letters; report, numerical and technical materials and minutes from drafts, shorthand, or recorded dictation; take dictation as required; proof and correct material for grammar, punctuation, spelling, accuracy, format, and conformance to administrative policy.


• Screen and direct mail and calls; provide information requiring some interpretation of the Court’s policies and procedures.


• Keep and maintain files, logs and records, including budget, personnel and payroll records; maintain forms and supplies, ordering and stocking as needed; order, receive, track, invoice and distribute law books.


• Use Microsoft Office software including Word, Excel, and Outlook to create documents and communicate with employees and the public.

Requirements: Two (2) years of secretarial experience in an administrative, court or legal environment or any combination of training and/or experience that could likely provide the desired knowledge and abilities. One year of business training in an approved school or training program can substitute for a maximum of six months of experience, if choosing this option a copy of your diploma, degree or official school transcript must be submitted with the application.

How to Apply: Applicants must mail or deliver in person a Superior Court application and supplemental form before the filing deadline. Application materials can be obtained on the internet at www.sb-court.org , by e-mail at personnel@courts.sbcounty.gov or in person at the Human Resources department. Faxed applications or electronic submissions will NOT be accepted.

Examination: The examination will consist of a written and/or an oral examination. The written test may cover the following areas: Spelling, Office Operations and Practices, English Usage, Interpersonal Relations and Public Contact. Qualifying candidates will be notified of the date of the examination approximately two weeks prior to testing.

Benefits: Paid holidays, vacation time, sick leave, retirement plan, deferred compensation plan, employee health insurance (medical and dental), life insurance, merit salary increases, reimbursement of professional development, credit union.

Employment is contingent upon passing a pre-placement drug screening and fingerprinting for criminal convictions through the Department of Justice (DOJ) and the Federal Bureau of Investigations (FBI). The provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this bulletin may be modified or revoked without notice.

Court Human Resources Department

172 W. Third Street, 2nd Floor

San Bernardino, CA 92415-0312

24 Hour Job Information Hotline: (909) 387-9150

Phone: (909) 387-6894

Email: personnel@courts.sbcounty.gov