Baker Tilly is a full-service accounting and advisory firm which originated in 1931 with a commitment to deliver innovative financial solutions and solid business strategies to our clients. As an independent member of Baker Tilly International, the world's eighth largest network of accounting firms, we bring you access to market-specific knowledge in more than 110 countries. Baker Tilly has 10 offices with over 1150 staff members including 152 partners and 486 CPA's, serving clients nationwide from offices throughout Illinois, Michigan, Minnesota, New York and Wisconsin. 

Position Summary

This position provides general administrative and office support under indirect supervision.

Job Duties and Responsibilities

Provide administrative support to partners and team members.

• Perform word processing, data entry, maintain files, generate reports, answer and screen telephone calls and schedule meetings and engagements.
  
• Compose correspondence, follow templates to generate proposals, take and transcribe meeting minutes, schedule and prepare conference rooms (including food orders, beverages and clean-up) and assist with projects as requested.
  
• Assist with problem resolution and process evolution to streamline work.  Provide framework on what needs to be done.
  
• Anticipate needs of supported employees and provide assistance where applicable. May be lead role for special projects, such as research, creating surveys/questionnaires and other document templates.
  
• May perform lead worker responsibilities, based on office needs, including assisting with scheduling, coordination of work flow for other team members and using discretion to determine if overtime is warranted for particular situations.
  
• Learn and utilize specialized software such as Caseware, ProStaff, Profx or Star, as necessary.

Assist with general office functions by working as part of the Internal Services team.

• File, fax, print and assemble documents, process tax returns, coordinate mail and coordinate supplies and delivery.
  
• Provide backup as trained and necessary, per office requirements.
  
• Provide guidance to other Administrative Assistants on process improvements. Improve software knowledge.

Qualifications

High school diploma or its equivalent with at least five (5) years of prior administrative support experience required.  Associate degree or some college-level work a plus. Prior experience with a professional services firm preferred.

Excellent verbal communication, written communication and proofreading skills.

Minimum 60 wpm typing speed required.  Advanced knowledge of MS Office suite and any other specialized software required to do the job.  Outlook and scheduling experience.  Experience with office machines, including facsimile, high speed copier, multi-line phone, dictation equipment (machine/tapes) and 10 key calculators required.

Keen sense of accuracy and attention to detail, ability to follow directions/procedures required, as well as work in a fast-paced, time sensitive environment with frequent interruptions. 

All  candidates must apply on-line to job id 2487 at www.bakertilly.com