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Administrative Assistant

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Job Summary
  • Company:
    American Personnel, Inc.
  • Location:
    Boston, MA 02110
  • Salary:
    30,000.00 - 45,000.00 $ /year
  • Job Status/Type:
    Full Time, Employee
  • Job Category:
  • Occupations:
    Administrative Support
    Executive Support
    Secretary/Executive Assistant
  • Posted:
About American Personnel, Inc.
Administrative Assistant

American Personnel has teamed up with a reputable company in Boston that is looking for an Administrative Assistant to join their team. This Administrative Assistant will be responsible for any and all office-related tasks and for maintaining clear lines of communication between clients and internal departments. This Administrative Assistant has to be well-versed in many areas of administration and must be versatile, as this role's responsibilities vary on a daily basis.

Position Description:

  • Assists office staff in maintaining files and databases
  • Prepares reports, presentations, memorandums, proposals and correspondence
  • Works with Accounts Receivable (A/R) and Accounts Payable (A/P)
  • Assist with payroll as necessary
  • Calendar and schedule coordination for all higher-level employees
  • Serves as the go-to for office inquiries and conflicts
  • Tracks office supply inventory and approves supply orders
  • Assists in the preparation of department budgets and expenses

Desired Skills:

  • Excellent oral and written communication skills
  • Detail oriented and works with a high degree of accuracy
  • Highly organized and flexible
  • Ability to multitask and meet changing deadlines
  • Must be self directed and able to complete projects with limited supervision
  • Maintains staff confidentiality
  • Working knowledge of email, scheduling, spreadsheets and presentation software

About American Personnel, Inc.
American Personnel, Inc. banner American Personnel is a professional, Boston-based staffing agency with a focus on people and the careers that they aspire to. Our organization is home to three distinct brands, each servicing a different sector of the local employment market. We pride ourselves on talent, both internally and with those we represent. With 33 years of experience in successful job placement, our business is finding you WORK.