Our client, and insurance company, is seeking an administrative assistant for their Alice office.
Job Purpose: Enhances agents effectiveness by providing information management support; representing the agent to others.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves agent time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains agents appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Represents the agent by attending meetings in the executive's absence; speaking for the agent.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains customer confidence and protects operations by keeping information confidential.
Completes projects by assigning work to clerical staff; following up on results.
Prepares reports by collecting and analyzing information.
Secures information by completing data base backups.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications: Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication, and a Bachelor's degree
Sterling Personnel, Inc. is a full-service staffing agency, committed to matching qualified job seekers with employers throughout the Coastal Bend. Established in 2001, Sterling Personnel provides Corpus Christi and the Coastal Bend's top employers with professional, reliable and efficient staffing solutions to increase
productivity and profits, while saving both time and money.
Today, Sterling Personnel provides hundreds of clients and uniquely qualified job seekers with a wide range of options to fit many skill levels and industry types. Read more >>