Overview:  Responsible for Administrative functions in order to increase the time of both the Marketing Manager & the Senior Buyer. Handles a wide variety of situations involving the clerical and administrative functions of the office.  Is responsible for confidential and time sensitive material and is in a position of TRUST.

Job Purpose (including, but not limited to):

·         Manages Outlook Calendar to include scheduling meetings, appointments, and travel plans and keeps both on schedule. 

·         Prepares advanced correspondence including letters, memoranda, and reports per management requests.

·         Tracks daily, weekly, on-going and completed assignments to keep Executive Office informed.

·         Opens and organizes mail.

·         Updates/Maintains departmental spreadsheets.

·         Monitor attendance; update Time Off Requests & Calendar on the Intranet.

·         Ensure completion of their task lists.

·         Assist with documentation and other requests as needed.

·         Completes safety training.

·         Keeps office supplies stocked.

·         Handles sensitive and/or confidential information on a daily basis.

·         Performs general office maintenance duties.

·         Exercises judgment and makes decisions to promote smooth workflow and ensure that deadlines are met.

Job Requirements (including, but not limited to):

·         Must demonstrate passion and enthusiasm for the Company vision; motivate, lead, and empower others to achieve Company goals.

·         Demonstrate an intellectual and professional leadership style that supports the respect and credibility of others.

·         Ability to quickly learn organizational set up: who the key personnel are (inside and outside the business) and what the Company’s aims and objectives are.

·         Strong organizational and communication skills, team orientated philosophy, and problem solving skills.

·         Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.

·         Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors with active listening ability.

·         Highly motivated, organized individual who is able to work effectively with minimal supervision.

·         Have an in-depth knowledge of the Administrative procedures and tools required to support an individual or group.

·         Superior Outlook Calendar Management skills.

·         Must be proficient in MS Word, Excel, Power Point & the internet.

·         Willingness to learn and adapt to new responsibilities.  Have a sense of urgency.

·         Proficient computer skills including MS Office Suite and Outlook required. Must be able to type a minimum of 50wpm.

Education and/or Experience:

·         High school diploma required.  2 yr. general advanced degree preferred.

·         3 to 5 years of Executive Assistant experience with at least 2 years experience working in a high-pressure, high-volume environment.