ProLogis, a Fortune 500 company, is the leading provider of distribution facilities and services with distribution facilities owned, managed and under development in North America, Europe and Asia.

ProLogis is seeking an Administrative Assistant for our Fremont office, located at 47775 Fremont Blvd.

Duties and responsibilities include the following:

• Upon lease execution, enter new tenant lease terms and information in Yardi system.  Arrange for distribution of lease, payment coupons, and welcome book to new tenant. Prepare and distribute tenant move-in notification internally.


• Arrange for transfer of utilities to new tenant.


• Contact existing tenants and vendors as necessary to receive current and correct proof of insurance coverage, HVAC maintenance contracts and emergency contact lists.


• Enter monthly tenant charges in Yardi and print out aging reports for property manager’s review.


• Print out and assemble monthly financial reports for property manager’s review.


• Code and enter all property management invoices.


• Assist property manager with tenant repair requests and coordinate with maintenance technician and vendors as necessary.


• Assist with tenant relation activities (appreciation event, renewal gift, tenant surveys, etc.)


• Update assorted meter, lockbox, alarm code and contact sheets.


• Setup and maintain detailed files for all tenants.


• Assist with vendor contract preparation.


• Process expense reports for property managers per company guidelines.


• Other duties as assigned.

Qualifications include the following:

• 2 or more years related experience.


• High school diploma or general education degree (GED).


• Proficient in Microsoft Excel, Word, Outlook, PowerPoint and Access.


• Strong interpersonal skills.


• Great customer service.


• Able to interact with high-level customers and senior management.

ProLogis offers a competitive salary, a comprehensive selection of benefit options, including 401(k) with company match and an Employee Share Purchase Program.

All job offers are contingent upon successful completion of drug screen and background verification.

ProLogis is an Equal Opportunity/Affirmative Action Employer