THE COMPANY

Mesirow Financial is a diversified financial services firm headquartered in Chicago.  Founded in 1937, it is an independent, employee-owned firm with $31.4 billion in assets under management and more than 1,100 employees in 30 locations across the country and in London. 

Mesirow Financial offers a diverse range of services in Investment Management, Investment Services, Insurance Services, Investment Banking, Consulting and Real Estate.  Our primary focus in each of these divisions is to build long lasting relationships with our clients by assisting them in reaching their financial goals.  Our clients consist of institutions, public sector entities, corporations and individuals.

While much has changed since the firm was established, the entrepreneurial spirit in which our firm was founded continues to be a vital part of our business philosophy today.  We believe that constant growth and innovation is fundamental to our success, and we continue to seek new ideas, services and products to meet the ever-changing needs of both our clients and the firm.

THE OPPORTUNITY

We are currently seeking an Administrative Assistant to join our Real Estate team in the Phoeniz, Arizona office.  Qualified candidates will possess a Bachelor’s degree and 2-4 years of administrative experience, preferably in the real estate area.

Responsibilities:

• Schedules and organizes activities such as meetings, travel, and possibly conferences.  Assists in preparing communication packages for potential clients or internal employees with the Senior Vice President
• Conducts research on an ad hoc basis, relative to potential clients.
• Converts, maintains and updates T drive project filing system.  Organizes and prioritizes large volumes of information and calls.
• Act as a liaison with clients, business unit leaders, other departments, internal staff, outside agencies, and external attorney’s.  Handles confidential and non-routine information.
• Serves as the Records Management Liaison for Mesirow Financial Real Estate.
• Works independently on special projects, at the request of the Senior Vice President which may include but are not limited to: disseminating and retrieving information from internal and external parties, coordinating messenger pick-ups and deliveries, creating emails or formal letters, and ensuring that all project documents are scanned and filed into the T drive folders.
• Types and designs correspondences, memos and general documents. 
• Responsible for tracking and paying expenses. 
• Local candidates only

Requirements:

• Bachelor’s degree
• Minimum 2-4 years of Administrative experience, preferably in a real estate environment.
• Advanced knowledge of MS Office and the Internet.
• Work requires an extensive knowledge of the business and excellent communication skills both oral and written.
• Experience analyzing and resolving office administrative and procedural problems.
• Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information.
• Excellent organizational skills with the ability to complete tasks with superior accuracy.
• Flexible attitude and approachable demeanor, a must for this role.
• Ability to multi-task and meet deadlines under pressure.
• Strong attention to detail, and ability to complete tasks on own initiative.
• Self starter, ability to work with autonomy.

CONTACT US

To be considered for this position, please apply online:

CLICK HERE

EOE