The Administrative Assistant will work directly with Executive Management to ensure that all corporate operations run efficiently.  This includes coordinating all operations and communications with and between Executive Management, development staff and Clients.

Executive Management Coordination

-          Create and manage the President’s daily schedule.

-          Coordinate meetings between production teams, Clients and Executive Management as needed.

-          Coordinate expense reports for the President.

-          Interface with all internal departments (HR, Accounting, Production, etc.) as needed.

-          Coordinate and assist in Executive projects as necessary.

Office Coordination

-          Assist Recruiting Coordinator with HR related events and communications.

-          Coordinate and manage the purchasing pipeline for the company (travel, software, supplies, etc).

-          Coordinate all events for the company (tradeshows, employee events, etc).

-          Manage the presentation of the studio (including work areas, conference room and break room).

-          Manage the quality of experience of visitors to the studio.

-          Coordinate and assist in office related projects as necessary.

Qualifications:

• Prior Administrative experience (1-3years)
  
• Bachelors Degree
  
• Excellent interpersonal, oral and written communication skills
  
• Professional demeanor
  
• Ability to take ownership for completion of tasks
  
• Resourceful team player
  
• Excellent organizational skills
  
• Capable of multi-tasking in a fast paced, high volume and flexible environment
  
• Computer literate, MS Word, Excel, Power-Point, Internet Navigation

Qualified candidates please submit resumes to: recruiter@timegate.com