The Worlds Most International Beer
Providing the finest brands of beer around the world to bring enjoyment to adult consumers is our passion. To achieve this lofty goal, Heineken USA is seeking to attract and retain the highest quality workforce.

Heineken is delighted to unite and celebrate various cultures around the world. Whatever their roles, each and every Heineken employee helps to bring relaxing and unforgettable experiences to people everywhere. We're proud that our team reflects the earth's diversity and many attitudes. Clearly, Heineken is more than a place to work, it's made of people like you and me. We're proud to be Heineken.
Job Information

Administrative Assistant

White Plains, NY 10601

Full Time

Administrative/Clerical

5+ to 7 Years
Job Description

Administrative Assistant

Heineken USA Incorporated is one of America’s premier beer importers and the US subsidiary of the world’s second largest brewer.
 
The Heineken Company is the exclusive importer of Heineken Lager Beer and Amstel Light.
Heineken USA has evolved toward a portfolio-oriented company. As of 2005, Heineken USA entered into an agreement with Femsa Cerveza unit of Mexican brewer Fomento Economico Mexican (CCM) and will head the sales, distribution and marketing of the brands Tecate, Dos Equis, Sol, Bohemia and Carta Blanca.
 
In 2006, Heineken USA updated a flagship brand and began to test market the first major U.S. line extension of the Heineken name in more than 125 years. In 2006, Heineken USA introduced a smooth, new luxury light brand Heineken Premium Light.
 
GROWTH IS THE MAIN THEME AT Heineken USA. We are about growing our business, our categories and our image of our brands. We are about growing our people in terms of their development—personally and professionally. 

The key interfaces for this position are Marketing, Sales, Legal, Operations and Finance, external constituents (vendors, distributor and agencies).
The successful incumbent will provide administrative support for 1 Vice President, 2 Senior Brand Directors and 1 Brand Director as well as provide secondary administrative support for 4 Brand Director and 4 Brand Managers. 
  
Job Responsibilities:
  • Proactively manage demanding calendar for 1 Vice President, 2 Senior brand Directors and 1 Brand Director.
  • Provide calendar management assistance for 4 Brand Directors and 4 Brand Managers.
  • Acclimate new hire employees into the Brand Team by informal face to face introductions, setting up one on one meetings with internal and external interfaces, assist with computer and workspace environment needs.
  • Provide back-up administrative assistance for 1 Vice President, I Senior Director, 4 Directors, 2 Managers, and 1 Associate Manager
  • Brand Portel - provide information for viewing and uploading onto site, make external user recommendations and encourage consistent use.
  • Coordinate Brand Team building events.
  • Answer Vice President's telephone as needed and screen calls.
  • Track and distribute sports tickets.
  • Create and prepare marketing presentations upon request.
  • Travel coordination for the Brand Team and visiting Holland employees (air, ground and hotel accomodations).
  • Schedule meetings (internal and external) by checking calendar availability, fulfill any A/V equipment needs and coordinate catering upon request.
  • Prepar eand process expense reports for the Brand team.
  • Code and process media invoices.
  • Coordinate, track and confirm gratis beer requests and donations for various events.
  • Coordinate, track and confirm POS materials.
  • Order supplies as needed for the Brand Team.
  • Interface/troubleshoot any IT requests.
  • Copy and fax documents upon request.
  • Assist/manager any ad hoc projects.
  • File management for the Vice President.

:
Skill Sets Required for this position:
  • A mininmum of 5 to 10 years of related work experience.
  • Advanced knowledge of MS Excel and Powerpoint.
  • Experience with supporting a large number of professionals, ideally 10.
  • Support of Marketing professionals preferred but not required.
  •  Calm and professional demeanor, in control of workload and able to handle multiple tasks and interruptions.
  • A business degree or Associate's degree preferred.
  •  Able to communicate professionally using appropriate verbal and written styles reflective of the professional demeanor of the office.
  • Confidential, trustworthy and thoughtful in handling of information and business interactions.
  •  Quick follow-up and demonstrate a grasp of details.
  • Highly organized and proactive in addressing issues and bringing closure in high-paced environment.
  •  Independent and able to manage your own schedule and priorities.

*****Please note that this position will transition to our NYC location in the spring of 2010.*****


 

Job Requirements:

Division/Department : Heineken USA Inc.





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