We currently have openings for two (2) Administrative Assistants. One will be located in Cairo, IL and the other will be located in Harahan, LA (New Orleans area).
Candidates must be local to one of the specified locations in order to be considered for the positions.
Summary:
Responsible for various complex and highly confidential administrative functions in support of the VP & General Manager position and Cairo Operations/Maintenance Groups. Responsibilities include developing presentations, developing customer correspondence, scheduling/coordinating meetings and conferences, executive interface within the industry to include answering and routing calls as appropriate.
Essential Duties and Responsibilities:
Develops and prepares presentation and reports utilizing PowerPoint and other software.
Evaluates and determines appropriate response to internal & external inquiries through acquired knowledge and interpretation of company policy.
Coordinates travel, meetings and on & off-site conferences.
Vendor interface via telephone to include answering and routing calls to the appropriate party. Develop vendor offer letters.
Report development for Operations Department.
Provides support to departmental activities and projects.
Miscellaneous responsibilities including but not limited to: mail and fax handling, report preparation, staff meeting minutes, and ordering supplies.
Filing of contract amendments for Operations, charters, vendor agreements etc.
Heavy interface with AWO and Corps of Engineers
Creates documents, files, spreadsheet, charts and graphs for departmental use.
Other duties as assigned.
Education/Experience/Demands:
High school diploma or equivalent (Business School or executive training preferred).
Minimum 2-4 years experience in a senior level administrative support position (4 minimum if no executive training).
Strong PowerPoint Skills; proficiency in Microsoft Outlook, Word, Excel.
Excellent customer service;
Strong interpersonal/communication skills (written & verbal);
Positive attitude and the ability to function well in a team environment.
Strong organizational skills; ability to multi-task; attention to detail.
Ability to maintain confidentiality.
Good problem solving; analytical ability; decision making skills.
