Administrative Assistant to Four Vice Presidents

Company:                                                                                         Tavistock Life Sciences Company

Location:                                                                                          Del Mar, CA 92014

Employee Type:                                                                           Full – Time

Position:                                                                                           Administrative Assistant

Education:                                                                                       College Degree Preferred

Experience:                                                                                     Minimum 3 - 5 Years

Salary:                                                                                                                $50,000 - $55,000

Benefits:                                                                                           Medical, Dental & Vision

Position Availability:                                                                               Immediate

Summary:

This position offers a fun, energetic, and collaborative working environment filled with opportunities to learn and engage in the life science and private equity markets and to engage with individuals from all over the world. 

Essential Functions/Responsibilities:

o   Perform a variety of administrative functions for four vice presidents

o   Monitor, track, and maintain calendars and appointments

o   Prepare paperwork, research, background data and analysis materials for meetings

o   Manage small office (including stocking supplies, maintaining files and preparing for luncheons or small functions)

o   Participate in executive office meetings, take minutes and assure follow up of tasks

o   Coordinate travel (both domestic and international)

o   Event planning

Minimum Qualifications:

o   Well - developed oral and written communication skills as well as superior interpersonal communication skills

o   Attention to detail while keeping the big picture in mind

o   Strong work ethic and professionalism

o   Ability and willingness to receive and manage confidential information

o   Superior organizational skills

o   Ability to multitask, often times with the necessity of being self-directed

o   Project management skills

o   Experience working with executive level personnel

o   Proficient in MS Word, Excel, and Power Point

o   Flexible schedule

Preferred Qualifications:

o   General understanding of public securities markets

o   Bi-lingual (English and Spanish)