Coley & Associates is a San Antonio-based Federal marketing solutions firm focused on assisting companies located across the United States in identifying, winning, and managing Government contracts. We currently seek a highly motivated and experienced Assistant Contracts Manager to join our team of contracting professionals that serve our nationwide client-base.

The successful candidate must be a highly-motivated, energetic, and well organized with strong (moderate to advanced) MS Office skills (MS Word, Excel, and Outlook), as well as general computer skills, to assist with the coordination, preparation, and production of proposals, modifications, and administrative changes to federal contracts. Government contracting experience, while desirable, is not mandatory.

The Job

This is an entry-level position with a clear path for growth into a Contracts Manager position within one to two years of employment.

During your training, the Contracts Manager Assistant will assist mid- to high-level contracts professionals in working with internal and external customers on matters related to federal contracting, including:

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  Preparing routine correspondence, negotiation memoranda, and contract documentation to for contracts manager review and submission


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  Preparing, organizing, and maintaining contract records and files documenting contract performance and compliance


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  Developing product listings using spreadsheets and routine calculations


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  Inputting data into the company’s internal software applications, including timecard entries, project status reports, and other contracts related information


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  Researching internet-based databases to support contract actions and assessments


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  Researching contract requirements, special provisions, terms and conditions to help the contracts manager ensure compliance with appropriate laws, regulations, and corporate policies and procedure


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  Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department and


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  Perform other clerical duties as needed, such as filing, photocopying, and collating.

Benefits

We provide a full range of benefits including health insurance options - offering medical, RX, vision and dental coverage as well as a 401k Retirement Savings Plan. We offer three weeks of vacation after your first year. Other benefits include Group Life Insurance; Short & Long Term Disability plus Optional Life Insurance available for both the employee & family members. We offer an Employee Assistance Program and other benefits including easy access, free parking, and great people to work with.

Requirements

The right person will have a Bachelors degree and one year related experience; or equivalent combination of education and experience. The position requires excellent written and verbal communications skills, a strong work ethic, good client relations skills, strong multi-tasking skills, and the ability to see work through to completion.

This is a full-time position that offers a competitive salary and comprehensive benefits. If you are a great fit for this position, then send your resume to resume@coleyinc.com