North Highland is a global management and technology-consulting firm that achieve exceptional results with the largest companies in the world, using a very different approach.

Our approach is different in three important ways:

• 1. We only hire experienced people.
• 2. We live and work where our clients do.
• 3. We guarantee our work.

With offices in the U.S., Asia, Europe and Australia, North Highland and Highland Worldwide offer consulting expertise to premier global companies in virtually every industry, providing a full range of business solutions that define strategies, streamline operations, empower people, integrate suppliers, leverage technology and maximize customer interaction. .

North Highland, an employee-owned company that has achieved more than fifteen consecutive years of organic growth, was ranked by Consulting Magazine as one of the top four Best Firms to Work For in 2007 and 2008. We are a collaborative, entrepreneurial company that takes pride in our people, culture, clients and work-life balance.

North Highland, an equal opportunity employer, values the diversity of our work force and the knowledge of our people.

Basic Function and Responsibility:

This payroll professional must be knowledgeable in all aspects of payroll; keep current with the legislative and regulatory requirements through independent research; be proficient in all aspects of taxation and tax reporting, HR, benefits, and accounting as each of these relate to the payroll environment.

This includes multi-state bi-weekly payroll, weekly expense reimbursements, payroll documentation, and quality customer service.

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Process Regular Bi-Weekly Payrolls; Weekly Expense Reimbursements

• Ensure timely and accurate bi-weekly payroll coding, entry and transmission into ADP for 2 companies for 600+ employees. Process weekly expense reimbursements; process benefit deductions and remittance, etc.

 Prepare all payroll related journal entries.

• Process stop payments and reverse ACHs when necessary. Initiate approved outgoing wires. Ensure appropriate controls are documented

• Compliance with IRS and all applicable laws, policies and procedures. This includes but is not limited to compliance for W-2 reporting, W-4 documentation, 1099 reporting, W-9 documentation, etc. Understands and applies new guidelines and laws.

• Reconcile 401k payroll deductions.

• Interface with HR to ensure effective communications and efficient process flow.

Payroll Tax Compliance

• Determine payroll tax jurisdictions. Submit applications to obtain accounts with appropriate federal, state, and local tax agencies within required timelines.

• Add tax jurisdictions to ADP's tax filing service.

• Determine applicable tax jurisdictions for all employees with consideration to individual state withholding requirements and reciprocal agreements between states.

• Apply appropriate taxes in the payroll system.
• Monitors compliance with applicable laws, policies and procedures. Understands, interprets, applies, communicates and documents new guidelines, policies and procedures.

Provide information and assistance regarding payroll, applicable policies and procedures, federal and state regulations, etc.

• Answers employees' questions or gives directions in a professional and polite manner, in order to provide correct and timely information, guidance, and assistance. If needed seeks assistance from other team members or refers employees to the appropriate individual in order to ensure that employees' questions are answered in a correct and timely fashion.

• Listens responsively to employee needs, concerns, or complaints and provides appropriate remedies.  Seeks first to understand.  Thinks creatively.  Demonstrates flexibility and good professional judgment in efforts to be responsive to employee needs. 

• Proactively communicates new policies and procedures, form revisions, IRS pronouncements, etc. in a clear and concise manner to team members and coworkers. 

Assist in system functionality, business process analysis and design and complete on going documentation of payroll procedures.

• Independently and proactively contributes ideas and process improvements, and looks for creative solutions and better ways of doing things, in order to meet goals of continuous improvement related to payroll functions. 

• Prepares updates and maintains detailed payroll training guides, policies and procedure documentation and other documents as assigned.

Payroll Systems and Technology

• Maintain payroll database and updated versions of payroll software.  Conduct monthly database maintenance.  Perform periodic master file imports to align client database with ADP database.  Receive and load bi-weekly check view data and accumulator file updates when needed.

• Appropriately tests new upgrades in a timely fashion.

• Manage iPayStatements (electronic pay statements).

Month-end Close Activities

• Prepare Monthly Headcount Report.

• Prepare Monthly Term ESOP Report.

Quarterly Activities

• Prepare quarterly local tax filings.

• Schedule/process quarterly bonus payroll.

• Prepare/reconcile quarterly United Way remittance.

Year-end Activities

• Schedule Out-Of-Sequence and/or Adjustment payrolls as needed.

• Calculate Vacation Rollovers and import to payroll.

• Calculate year-end Vacation Liability.

• Calculate 401k Company Match.

• Prepare company yearly payroll schedule. Review/edit ADP's payroll schedule.

• Available during this peak time to address, research or provide additional analysis if needed.

• Annually review Form W-2s / W-3 for accuracy and reconcile to the Wage and Tax Register.  Ensure accurate reporting of imputed interest, moving expenses, 409A Deferrals; 3^rd Party Sick Pay, etc.

• Ensure accurate reporting of 1099M and 1096 with the IRS for contractor payroll.

Active Role in Benefit Plan Administration and Audits

• Prepare 401k Census in required format.

• Prepare ESOP Census.

• Prepare Workers' Comp Audit.

• Serve auditors and management promptly until the annual audit report is finalized

Qualifications

• Bachelor's degree in Accounting or related field preferred.  Five to ten years experience. An Associates degree in accounting and\or significant related work experience will be considered for ideal candidate.

• Considerable knowledge of multi-state payroll, wage and hour laws, payroll accounting.

• Advanced  Excel

• Five to seven years experience using ADP PCPW required including ReportSmith.

• Knowledge of W-2 and 1099 reporting.

• The ability to understand, interpret and apply company and IRS guidelines required.

• Must be detailed oriented, posse's strong analytical and organizational skills and be proactive in problem resolution.

• Professional credentials such as CPP certification or CPP candidate highly desirable.

• Demonstrates excellent oral and written communication skills.