POSITION:                                        Badging Administrator

REPORTS TO:                                      Shift Manager

JOB SUMMARY:  Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property and personnel. Preserves order and may act to enforce regulations and directives for the site pertaining to personnel, visitors and premises.

Distinguishing Characteristics: 

Primary job function is to process paperwork and provide new client employees and contractors with Photo ID/Access cards. Maintain Axiom Photo ID database, issue temporary access cards, and issue passes for guests.

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ESSENTIAL FUNCTIONS

·         The functions listed describe the business purpose of this job or position.  Specific duties or tasks may vary and be documented separately.  An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.

·         All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.

·         Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.

·         In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Employees are required to notify superiors upon becoming aware of unsafe working conditions.

·         All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

1.    Perform a variety of routine and non-routine security and receptionist duties associated with access control at high customer visibility, high value property movement and/or high volume posts, using established policies, standards and guidelines. 

2.    Monitor security badging area as required. 

3.    Issue and monitor temporary employee badges and visitor badges.

4.    Responsible for tracking badges issued to the new employees and Contractors. 

5.    Maintain and follow client’s Termination Notification process as well monthly and quarterly audit processes. 

6.    Generate reports and update Restricted Access Levels. 

7.    Assist Account Manager as needed with special projects.

8.    Provide passport Photo as needed.

9.    Maintain files on contractors and vendors.

10. Performs tasks and duties of a similar nature and scope as required for assigned office.

MINIMUM QUALIFICATIONS AT ENTRY:

Additional qualifications may be specified and receive preference, depending upon the nature of the position and client need. Previous experience in badging or managing lobby functions is required.

Education/Experience:

High School Diploma or G.E.D. and 2 years of related experience, in security or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the client.

Competencies (as demonstrated through experience, training, and/or testing):

·        Good verbal and written communications

·        Knowledge of MS Word, Excel. Outlook E-Mail

·        Basic computer and keyboard knowledge

·        Ability to multi-task

·        Detail oriented

·        Professional demeanor

·        Excellent customer service

·        Ability to work independently while also being a team player

·         Ability to interact effectively at all levels and across diverse cultures

·         Courteous and professional telephone manner, with accuracy in taking messages

Working Conditions and Physical/Mental Demands

With or without reasonable accommodation, a candidate must have the physical and mental capacity to effectively perform all essential functions described.  In addition to other demands, the demands of the job include:

·         Must have sufficient hearing to respond to normal verbal speech, alarm signals, radio and telephone communications

·         Must have sufficient visual acuity to read and understand tenant rosters, employee listings, post orders, maps computer screens, check identification (such as company badge and driver’s license) and to distinguish the faces of employees, contractors and visitors

·         Must be able to stand and/or sit for up to 90% of an 8 hour shift.

·         Must have a command of the English language that is easily understood.

If interested, first notify your Supervisor before forwarding your resume and completed Statement of Interest via e-mail, mail or fax.

Please send your resume to:

Amy Getubig

HR Generalist

Fax No. 408-521-0526

Amy.Getubig@securitasinc.com

EOE M/F/D/V