Thriving boutique law firm is seeking a Billing Coordinator to join their accounting team for their Chicago office. Convenient loop location, great benefits, and collaborative team environment.

Description of Position

This position is responsible for processing monthly client invoices, resolving billing problems with attorneys and clients, preparing monthly reports and processing/reconciling trust accounts. Responsibilities also include billing procedure documentation, training secretaries on billing, and preparing a variety of ad hoc reports.

Functional Responsibilities:

    * Process the firm’s billing cycle on a monthly basis.

    * Edit proformas as requested, including reviewing for accuracy and completeness
      of paperwork

    * Generate reminder statements of outstanding bills

    * Produce final bills from financial system

    * Maintain electronic billing sites and upload invoices

    * Develop and maintain formats for client invoices

    * Process and maintain write-offs of Accounts Receivable

    * Process and maintain write-downs of unbilled costs and services (WIP)

    * Maintain all records of write-downs, write-offs and hold requests

    * Analyze unbilled time and aged work-in-progress (WIP)

    * Provide support for Accounts Receivable related billing issues

    * Train secretarial staff on the Firm’s overall billing process

    * Serve as a point person for inquiries or problems related to billing

    * Additional duties as assigned

Requirements

    * Minimum of three years related law firm experience

    * Experience with legal software, such as Juris (preferred), Elite, or CMS

    * Intermediate Excel skills

    * High service ethic

    * Ability to communicate effectively with all levels of attorneys and staff

    * Strong organizational skills with the capacity to multitask, prioritize work and meet
      demanding deadlines

    * Excellent attention to detail

    * Ability to work independently and as part of a team