Confidential Posting

Job Summary

Location: Birmingham, AL 35211
Industries: Business Services - Other
Job Type: Full Time; Employee
Years of Experience: 5+ to 7 Years
Education Level: Bachelor's Degree
Career Level: Experienced (Non-Manager)
Salary: 45,000.00 - 60,000.00 USD /year

Controller / Full Charge Bookkeeper

About the Job

Responsible for all office manager functions including, but not limited to:
	Management of office personnel including duties, hours etc.
	General office management including cleaning oversight.
	Assist management with proposals, take offs, bids, etc.
	Answering incoming calls outside the voice mail system.
	Greeting visitors in a professional manner.
	Maintaining the office supply inventory, including purchasing and delivery.
	Receive and deliver incoming and outgoing mail.
	Send and receive packages through UPS, Federal Express, or other carriers.
	Forward and Empty the general voice mail box daily.
	Provide administrative support to the President and other department managers.

Responsible for all Accounts Payable functions including, but not limited to:
	Entering vendor invoices into the QuickBooks system, and filing in the open payables file.
	Cutting vendor checks from the QuickBooks system, mailing, and filing in the paid vendor files.
	Preparing cash disbursements for the President's review and signature.
	Cutting and Entering manual checks into the QuickBooks system, and filing in the paid vendor files.
	Assisting the President in management of payment process by reviewing payables and payment
		selection according to set payment priorities.
	Communicating with vendors regarding invoices, payments, and discounts.
	Maintaining all vendor files.
	Assisting the President in establishing and maintaining accounts payable policies and procedures.
	Providing answers and support to the President and other department managers regarding
		accounts payable.

Responsible for all Accounts Receivable functions including, but not limited to:
	Preparing and mailing customer invoices, and filing in: customer file and numeric file.
	Receiving customer payments and entering in to QuickBooks.
	Communicating with customers regarding invoices, payments, and discounts.
	Accumulating all paperwork needed for billing.
	Tracking all open projects and estimated billing dates.
	Tracking all open purchase orders and estimated billing dates.
	Maintaining all customer files.
	Assisting the President in establishing and maintaining accounts receivable policies and procedures.
	Providing answers and support to the President and other department managers regarding
		accounts receivable.

Responsible for all Human Resources functions including, but not limited to:
	Accumulating all paperwork needed for payroll, including time sheets.
	Preparing a preliminary Payroll on a weekly basis for the President's review.
	After the President's approval, running the payroll and distributing the paychecks.
	Communicating with employees regarding any payroll related issues.
	Maintaining all employee personnel files in accordance with government regulations.
	Track Vacation and Sick time for all employees (earned, used, balance).
	Track all other excused and unexcused time-off for all employees.
	Maintain master spreadsheet of employee data including:
		Name	W-2 or 1099	EE & ER portions of insurance
		SS #	Salary	Vacation earned
		Hire Date	Last Raise Date	Vacation taken
		Birth Date	Last Raise Amount	Vacation balance
		Address	Last Raise %	Sick time taken
		Phone #	401k participation
		Emergency Contact

	Assisting the President in establishing and maintaining payroll and Human Resources
		policies and procedures.
	Providing answers and support to the President and other department managers regarding
		payroll and other Human Resources issues.

Responsible for all Computer Related functions including, but not limited to:
	Running a system back-up on a weekly basis.
	Management of the companies computers and systems.

Responsible for the following other duties including, but not limited to:
	Submit Weekly Accounting Reports Package to the President on Friday at 9:00 AM including:
		Financials	Cash Flow
		Payroll	Forecasts
		Accounts Payable	other reports as requested
		Accounts Receivable

	Assisting the President in establishing and maintaining accounting policies and procedures.
	Preparing account reconciliations and other analysis as required.
	Responsible for accurate and timely filing of all external reporting (taxes, W-2's, 1099's, etc.).
	Maintaining accurate and current company files

Other Duties as determined.

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