Drop Ship Administrator

Title: Drop Ship Administrator
Division/Department: Puchasing
FLSA Status: Exempt
Reports To: Purchasing Manager Expected
Travel: <25%
Location: Bolingbrook

PRIMARY RESPONSIBILITIES:  

• Process/Expedite Dropshift orders and fax / e-mail to vendors.
  
  
• Follow up with vendors to ensure Dropship PO's were received and confirmed. 
  
  
• Answer questions from Sales regarding products, vendors, and any information regarding Dropship PO's. 
  
  
• Enter all confirmations and tracking information for Dropship PO's. 
  
  
• Monitor the Dropship Vendor Overdue Report, and contact vendors as necessary to close out overdue Dropship PO's. 
  
  
• Review A/P discrepancies and work with Accounting/Vendors to resolve pricing issues for all Dropship PO's. 
  Manage the All Dropship PO report on a daily basis (includes monitoring all D/S's and overdue PO's).
  

OTHER RESPONSIBILITIES:

• Contact vendors daily to follow up on overdue PO's and request invoices. 
  
  
• Match up D/S PO's with confirmations and invoices from vendors and submit to Accounting to be 
  ship- confirmed. 
  
  
• Track progress daily on the Overdue D/S PO spreadsheet, and submit a weekly update to the Purchasing Manager.
  

KNOWLEDGE AND SKILL REQUIREMENTS: 

• High school diploma/GED required. 
  
• A demonstrated ability to learn by doing and taking initiative to figure things out.
  

Customer Interactions: Moderate

Supervisory Responsibilities None