Schneider Downs, the largest Pittsburgh-based accounting and business advisory firm, has an immediate need for a polished, professional individual to primarily support one of our Senior Shareholders and also secondarily provide support to managers within the department.

Summary

In this role, you will perform a full range of administrative functions, including personal assistant duties.  Role requires strong communication and relationship building skills, meticulous organizational skills, advanced level computer skills, and experience with project/event coordination. Must have exceptional verbal and written communication skills, the ability to handle confidential and sensitive information, be detail oriented and able to juggle multiple tasks while working in a fast-paced environment. Must be competent and confident in interaction with employees and outside parties; you will interact with individuals at all levels within the organization, industry, and community.  Professional, flexible, and eager to please are all traits for success in this role.

Responsibilities

·        Manages calendar, independently schedules appointments and prepares executive for meetings as necessary

·        Assists with sorting, prioritization and disposition of incoming calls and correspondence (email and postal mail), responding independently when appropriate

·        Composes and prepares confidential correspondence, reports, presentations and other documents as directed

·        Creates and maintains communication channels

·        Proactively follows-up on action items

·        Arranges detailed travel plans and itineraries, compiles documents for travel-related meetings, and prepares and tracks expense reports

·        Displays understanding of business, functional organization’s priorities to ensure projects and tasks are proactively being managed

·        Manage multiple projects simultaneously

·        Arranges and coordinates meetings and events

·        Establish and foster positive working relationships

·        Other projects as assigned

Qualifications Required

·         Must have the ability to work with little or no supervision, meet deadlines, prioritize assignments, provide recommendations and effectively communicate updates

·         Must have at least 5 - 8 years executive or senior officer level Executive Assistant experience in a corporate environment

·         Experienced in handling confidential information

·         Demonstrated self-motivator and proactive in managing long-term or ongoing administrative projects in balance with daily routine

·         Must have advanced level computer skills, including Internet navigation, Microsoft Office (Word, PowerPoint, Excel, and Outlook) and Adobe Acrobat

·         Should have a flexible schedule and be able to work outside the core business hours (on a limited basis)

Qualifications Preferred

·        Bachelors degree preferred

·         Prior accounting, financial services, and/or professional service firm experience

·        Tape dictation

We offer an excellent compensation and benefits package including the following benefits, available on the first day of employment: medical (including vision), dental, disability, life/AD&D, 401(k), paid holidays, and paid time off.  Any overtime will be paid at time and a half rate, in excess of 40 hours per week. 

Qualified candidates should send their resume with salary requirements for immediate consideration.  All responses will be kept confidential.

We also invite you to visit our website at: www.schneiderdowns.com.