Equipment Administrator

SUPERVALU is a premier food and drug retail powerhouse with world-class supply chain and support services. We are the nation’s third largest grocery provider, with a diversified portfolio of regional retail banners, locally managed and branded, spanning the nation, coast-to-coast and border-to border. As the largest food distributor to retail stores in the United States, we also provide a robust suite of supply chain services to serve both our own retail banners and thousands of independent retailers.

Combined, SUPERVALU’s two lines of business provide a wealth of diverse opportunities to grow and to contribute to a thriving enterprise

Our Philosophy:

Ongoing pursuit of excellence is a way of life at SUPERVALU and a key to our success. To achieve excellence, we seek associates who will contribute innovative business solutions. We embrace change and welcome others who do.

Our employees are as diverse as our opportunities - representing all ages, backgrounds and parts of the country. What they have in common is: talent, passion, sense of urgency, focus, standards, integrity - and an unsurpassed customer orientation. They form the foundation of our SUPERVALU Advantage - the key to our continuing success.

PURPOSE:

The qualified person in this role will complete the planning and purchase of equipment for new stores, remodels, and existing stores working within a Store Development team in an assigned area.   Will assist the project managers by insuring the timely delivery of equipment to New Store and Remodel Projects and Banner/Divisional projects Coordinate equipment requirements for assigned Divisions working with the company’s financial tracking system (Oracle) for annual capital projects based on scope, budgets, Banner/Divisional requirements, and strategic sourcing guidelines. Track missing/late/incorrect deliveries and provides timely feedback to Project Managers on Equipment delivery status.

DUTIES AND RESPONSIBILITIES:

•Act as the central point of contact both internally and externally for equipment purchase related activities for new, existing or remodeled stores in an assigned Banner/Divisional area.
•Provide equipment-related input for the preparation of the Banners’/Divisions’ annual capital expenditures, marketing initiatives, small projects; equipment budgets (AEB) including equipment costs and scheduling requirements. Facilitates execution of equipment related expenditures under this budget including the preparation and approval of required requisition approvals based on company guidelines.
•Review divisional or project specific equipment requirements as specified for projects to ensure that sourcing standards are maintained. Works closely with Sourcing Manager(s) when unique equipment sourcing needs are required to ensure that capital goods are sourced within the Company’s procurement system. Maintains Bills of Materials to ensure the most up-to-date equipment is being utilized.
•Conduct Annual Equipment Reviews with Banner/Division to remove equipment items no longer being used, adjust quantities or additions of items that the Division feels necessary.
•Generate preliminary equipment budget for remodels from concept plans. Ensure the completion of final store equipment budgets for new, remodel, fuel or small banner/division projects. Coordinate the RFQ process with suppliers and coordinates scheduling with construction schedule.
•Coordinate national accounts for building items.
•Generate and maintain equipment budgets and cost projections for equipment required as a part of Divisions’ capital projects utilizing standard price data from the Procurement Standard Order Master System. Complete final store equipment lists, preparation of final budgets, awards quotations and coordinates scheduling with construction schedules. Update equipment budget as required and reports status to Project Manager.
•Conduct on-site remodel surveys to evaluate existing equipment conditions and makes decisions regarding the re-use, refurbishment or replacement of equipment related to the remodel scope. Make recommendations on the disposition of fixture assets.
•Coordinate with Investment Recovery on the re-use of surplus equipment.
•Interface on a regular basis with Development Team, Division Operations and other appropriate personnel to perform assigned duties.
•Maintain good working relationship with outside parties (primarily suppliers) to resolve problems such as missing shipments, replacement of damaged goods, invoice issues, etc.
•Coordinate equipment requirements with outside engineering consultants and architect of record (AOR). Provide equipment specification sheets.
•Release orders for equipment at optimum point to allow for production and transit time to meet project schedule.
•Handle all equipment failures or service problems with suppliers while under warranty.
•Validate accounting on ourchase order lines within the Company’s financial tracking system (Oracle).
•Monitor  purchase order receipts/returns/corrections.
•Interface with accounting functions on all invoicing, resolving any invoice/purchase order out of tolerance issues and coordinates three-way matching for invoice payments.
•Interface with Property Accounting and Accounts Payable functions on all invoicing discrepancies and coordinates three-way matching for invoice payments.
•Provide tracking and reporting of recurring non-catalog purchases to the Sourcing Manager for sourcing activity, ensuring approved suppliers are utilized.
•Provide evaluation and feedback regarding vendor performance to Sourcing Managers for evaluation of future work during sourcing processes.

SCOPE:
Will handle 20-30 projects annually depending on scope with aggregated value of equipment related expenditures of $15M- $18M.
•Manages 15,000-20,000 PO lines within the Company’s financial tracking system (Oracle).

JOB REQUIREMENTS:

•Degree in Business, Marketing, Accounting, or related field preferred.
•5+ years direct purchasing experience required with a solid understanding of food/drug retail purchasing methodologies and procedures.
•Good communication skills, both written and verbal.
•Good organizational skills and attention to details with the ability to work through others to achieve desired results.
•Strong computer skills with practical experience using MS Office products and web based applications.
•Must have the ability to represent the Company’s interests to outside professionals and vendors.
•Able to work within the company’s Oracle applications.
•Experience planning and implementing procurement, inventory control, planning, and quality control activities.
•Familiarity with business inventory practices.
•Decision making ability necessary to purchase products or services congruent with organizational objectives and sourcing strategies.
•Knowledge of how to prepare and solicit competitive bids, quotations, and proposals with pertinent specifications, terms, and conditions.
•Ability to read and comprehend Refrigeration and Fixture Plans.
•Knowledge of how to prepare and issue contracts/purchase orders from award to completion.
•Experience resolving payment with suppliers and user departments.
•Organizational skills to manage department’s files of agreements, equipments records, and specifications.
•Interpersonal and dispute resolutions skills to resolve quality problems with suppliers and user departments.
•Ability to coordinate review and respond to supplier inquiries, protests and appeals.
•Ability to manage and mediate equipment-related issues and project deadlines.
•Prior company experience related to equipment purchasing preferred.
•Experience in reviewing project plans for equipment takeoffs, preparation of budgets and understanding scheduling guidelines related to project construction activities.
•Fully competent level of Buyer job family with wider responsibilities and autonomy to complete assigned projects. Ability to work under minimal supervision to handle more complex scope and larger numbers of projects, and to ensure that schedules, quality and pricing levels are achieved.
•Knowledge of how to handle obsolete equipment/materials, surplus equipment/materials and scrap.
••Organizational, interpersonal skills to coordinate with finance & accounting on inventory carrying costs; buying organization and/or user departments and to handle procedures related to receipts, receipt corrections, and receipt returns.
•Company-wide travel, up to 30%. Travel to Banner/Division for Remodel Surveys and equipment reviews with Divisional Operations and Merchandising.
EOE.