Executive Assistants and Administrative Assistants needed!!

Tiger Information Systems, Inc. is currently seeking Executive Assistants and Administrative Assistants for our client in Downtown, NY.  Positions are direct hire.  Prior experience in financial services a must.

Responsibilities:

·           Heavy client interaction with high-level executives; act as liaison with clients and their assistants

·           Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues

·           Coordinate all related conference rooms including any catering, audio/videoconference set up

·           Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency and online services

·           Prepare and submit all expense reports on a timely basis

·           Type correspondence, memos and presentations, prepare presentations and meeting materials

·           Research necessary materials from intra/internet

·           Open and distribute executives’ mail, sort and prioritize; arrange messenger and overnight package services

·           Provide backup support for colleagues during vacation/sick days

·           Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area

·           Handle personal work as directed

Requirements:

·           Must have a College Degree and 2-5 years of Corporate Experience

·           Strong attention to detail as well as solid organization/time management skills

·           Must be polished, professional and personable

·           Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues

·           Able to work in a fast-paced environment and handle multiple tasks concurrently

·           Proficient in Microsoft Office applications

All qualified applicants will be contacted immediately.  Please email Word version of your resume to mkeating@tigerinfo.com

Tiger Information Systems has been assisting job seekers with their search for Direct Hire and Consulting work for over 25 years.  We offer competitive rates, medical benefits, bonuses, weekly direct deposit and 401K.