Job Summary
- Company
- Nestle USA
- Location
- City of Industry, CA 91716
- Industries
- Consumer Packaged Goods Manufacturing
- Job Type
- Full Time
- Employee
- Career Level
- Experienced (Non-Manager)
- Job Reference Code
- Dreyers
Executive Assistant - Dreyer's Grand Ice Cream
About the Job
Named one of 'America's Most Admired Food Companies' in Fortune magazine for the twelfth consecutive year, Nestlé USA provides quality brands and products that bring flavor to life every day. From nutritious meals with LEAN CUISINE® to baking traditions with NESTLÉ® TOLL HOUSE®, Nestlé USA makes delicious, convenient, and nutritious food and beverage products that enrich the very experience of life itself. That's what 'Nestlé. Good Food, Good Life' is all about. Nestlé USA, with 2008 sales of $10.0 billion, is part of Nestlé S.A. in Vevey, Switzerland ' the world's largest food company ' with sales of $101 billion. For product news and information, visit Nestleusa.com or NestleNewsroom.com.
EOE/MFDV Nestle is an 'Equal Opportunity Employer' and is looking for diversity in candidates in employment.
Summary: To provide administrative support to the General Manager, Director of DSD Sales, Region Controller and Region Sales Manager. This person will also act as a liaison between various departments and offices.
RESPONSIBILITIES:
* Schedule and organize complex activities such as meetings, travel, and department activities for all members of the Senior Management Team.
* Answer and screen phone calls for General Manager.
* Assist the leadership team in the management of their schedules.
* Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
* Prepares agendas, memos, general correspondence, business plans, charts, graphs, meeting minutes and for leadership team.
* Run and analyze month-end financial reports.
* Prepare and analyze monthly volume reports, sales reports and other reports for sales team.
* Prepare the leadership teams expense reports and track expenses.
* Prepare payroll time sheets bi-weekly and track exceptions for staff.
* Process invoices as necessary.
* Reconciles corporate credit card account(s).
* Schedule company-wide use of local conference rooms.
* Maintain central filing for the office.
' Sort and distribute mail, prepare outgoing interoffice mail daily and manage Fed-ex supplies and account information.
* Other duties may be assigned to meet business needs.
Qualification/Requirements:
* Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
* Must be able to interact and communicate both verbally and written with individuals at all levels of the organization.
* Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
* Adapts well to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
* Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
* Consistently arrives to work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
* Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
* Must be a team player with an outgoing, positive, can-do attitude.
* Must take ownership of position and strive to deliver above expectations.
* Must have expert knowledge of a variety of Microsoft computer software applications to include: Word, Excel, Access, PowerPoint.
Skills/Experience:
* Minimum of 5 years experience as an executive administrative assistant
* Business Degree Preferred
* Typing skills of 60 WPM
* Knowledge of office machines and standard office procedures
This description should not be construed to contain every function, responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other related functions assigned.
EOE/M/F/D/V
Dreyer's and Edy's Grand Ice Cream is an equal opportunity employer and is looking for Diversity in candidates in employment.
RESPOND HERE! Respond immediately by accessing the following
dedicated online response form which will allow you to cut and paste your
resume. This form will go directly and immediately to the
hiring authority for this position. Access the online response form at:
http://sh.webhire.com/servlet/resp/rf?jobid=2407389&boardid=749
EOE/MFDV Nestle is an 'Equal Opportunity Employer' and is looking for diversity in candidates in employment.
Summary: To provide administrative support to the General Manager, Director of DSD Sales, Region Controller and Region Sales Manager. This person will also act as a liaison between various departments and offices.
RESPONSIBILITIES:
* Schedule and organize complex activities such as meetings, travel, and department activities for all members of the Senior Management Team.
* Answer and screen phone calls for General Manager.
* Assist the leadership team in the management of their schedules.
* Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
* Prepares agendas, memos, general correspondence, business plans, charts, graphs, meeting minutes and for leadership team.
* Run and analyze month-end financial reports.
* Prepare and analyze monthly volume reports, sales reports and other reports for sales team.
* Prepare the leadership teams expense reports and track expenses.
* Prepare payroll time sheets bi-weekly and track exceptions for staff.
* Process invoices as necessary.
* Reconciles corporate credit card account(s).
* Schedule company-wide use of local conference rooms.
* Maintain central filing for the office.
' Sort and distribute mail, prepare outgoing interoffice mail daily and manage Fed-ex supplies and account information.
* Other duties may be assigned to meet business needs.
Qualification/Requirements:
* Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
* Must be able to interact and communicate both verbally and written with individuals at all levels of the organization.
* Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
* Adapts well to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
* Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
* Consistently arrives to work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
* Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
* Must be a team player with an outgoing, positive, can-do attitude.
* Must take ownership of position and strive to deliver above expectations.
* Must have expert knowledge of a variety of Microsoft computer software applications to include: Word, Excel, Access, PowerPoint.
Skills/Experience:
* Minimum of 5 years experience as an executive administrative assistant
* Business Degree Preferred
* Typing skills of 60 WPM
* Knowledge of office machines and standard office procedures
This description should not be construed to contain every function, responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other related functions assigned.
EOE/M/F/D/V
Dreyer's and Edy's Grand Ice Cream is an equal opportunity employer and is looking for Diversity in candidates in employment.
RESPOND HERE! Respond immediately by accessing the following
dedicated online response form which will allow you to cut and paste your
resume. This form will go directly and immediately to the
hiring authority for this position. Access the online response form at:
http://sh.webhire.com/servlet/resp/rf?jobid=2407389&boardid=749
