Job Summary
- Location
- Philadelphia, PA
- Industries
- Insurance
- Job Type
- Full Time
- Employee
- Career Level
- Manager (Manager/Supervisor of Staff)
- Job Reference Code
- 296510
Executive Assistant-Global Chief Information Officer
About the Job
ACE Group
The ACE Group of Companies is one of the worlds leading global commercial
property and casualty insurance and reinsurance organizations, with 16,000
employees worldwide and offices in more than 50 countries.
ACE serves the property and casualty insurance needs of businesses of all
sizes in a broad range of industries. We also provide specialized insurance
products—such as personal accident, supplemental health and life insurance—to
individuals in select countries. Our reinsurance operations include both
property and casualty and life companies.
Details of this critical opening follow:
Executive Assistant to the Global CIO
MAJOR DUTIES & RESPONSIBILITIES Duties may include, but are not limited to:
To successfully perform executive administrative duties of a confidential nature, for the Global CIO of Information Technology (IT) and his direct reports. Responsibilities include strong computer and internet research skills screening calls, making travel and meeting arrangements, preparing reports and financial data and customer relations. Individual must possess the desire to thrive in a fast-paced environment and be an independent thinker. This position interfaces with internal contacts at all levels of the organization as well as a diverse group of important external callers and vendors.
• Reviews and answers email and other correspondence and inquiries and determines within established guidelines if executive action is required. Refers routine matters to appropriate parties for action and follows up to ensure proper disposition.
• Communicates with administrative and line management to gather and convey information pertaining to Global CIO’s office and responsibilities.
? Schedules and organizes activities such as meetings (via Outlook), travel, conferences and department activities.
? Answers telephone calls and tactfully handles inquiries and/or refers to appropriate party.
? Coordinates and makes notifications and arrangements for travel reservations and appointments.
? Prepares and processes expense reports for superior.
? Prepares reports, manuals, agendas, correspondence and memoranda.
? Maintains sensitive files and records.
? Performs a wide variety of normal secretarial, administrative, and clerical details for letters, memos and reports.
? Operates a variety of general office equipment.
? Interfaces with administrative staff from within or outside the function.
? Compiles and edits monthly status reports (PowerPoint) and report cards (Excel).
? Maintains records, statistics, and reports regarding personnel changes, etc.
? Administers programs, projects, and/or processes for the Global IT function.
? Administrative liaison with resources within and outside the company related to purchasing, personnel, facilities/floor plans and operations.
? Coordinate or disseminate administrative work to other administrative staff within the organization.
DESIRED QUALIFICATIONS/SKILLS:
? 10+ years of demonstrated achievement in executive assistant functions and related experience.
? High degree of professionalism and a demonstrated ability to handle highly confidential information.
? Self-starter with willingness to take initiative.
? Demonstrated ability to think and work independently with limited supervision.
? Excellent knowledge of PC and:
Expert in Outlook calendar function
Strong ability with other components of Outlook plus Word, PowerPoint, Excel and Access
Working knowledge of Sharepoint a plus.
? Strong verbal and written communication.
? Proven ability in planning, prioritizing and organizing diverse workload.
? Effective interpersonal skills to be capable of working with all levels of office personnel.
ACE offers a competitive salary plus cash bonus, equity opportunities and a
comprehensive benefits package including life, health, dental, vision, a
generous retirement savings plan with a generous company match, disability
coverage, stock purchase plan, flexible spending accounts, tuition
reimbursement, and business casual dress.
Sound like the right job for you? For consideration, please apply below.
If you would like additional information about the ACE Group, please visit our
website at http://www.acelimited.com
The ACE Group of Companies is one of the worlds leading global commercial
property and casualty insurance and reinsurance organizations, with 16,000
employees worldwide and offices in more than 50 countries.
ACE serves the property and casualty insurance needs of businesses of all
sizes in a broad range of industries. We also provide specialized insurance
products—such as personal accident, supplemental health and life insurance—to
individuals in select countries. Our reinsurance operations include both
property and casualty and life companies.
Details of this critical opening follow:
Executive Assistant to the Global CIO
MAJOR DUTIES & RESPONSIBILITIES Duties may include, but are not limited to:
To successfully perform executive administrative duties of a confidential nature, for the Global CIO of Information Technology (IT) and his direct reports. Responsibilities include strong computer and internet research skills screening calls, making travel and meeting arrangements, preparing reports and financial data and customer relations. Individual must possess the desire to thrive in a fast-paced environment and be an independent thinker. This position interfaces with internal contacts at all levels of the organization as well as a diverse group of important external callers and vendors.
• Reviews and answers email and other correspondence and inquiries and determines within established guidelines if executive action is required. Refers routine matters to appropriate parties for action and follows up to ensure proper disposition.
• Communicates with administrative and line management to gather and convey information pertaining to Global CIO’s office and responsibilities.
? Schedules and organizes activities such as meetings (via Outlook), travel, conferences and department activities.
? Answers telephone calls and tactfully handles inquiries and/or refers to appropriate party.
? Coordinates and makes notifications and arrangements for travel reservations and appointments.
? Prepares and processes expense reports for superior.
? Prepares reports, manuals, agendas, correspondence and memoranda.
? Maintains sensitive files and records.
? Performs a wide variety of normal secretarial, administrative, and clerical details for letters, memos and reports.
? Operates a variety of general office equipment.
? Interfaces with administrative staff from within or outside the function.
? Compiles and edits monthly status reports (PowerPoint) and report cards (Excel).
? Maintains records, statistics, and reports regarding personnel changes, etc.
? Administers programs, projects, and/or processes for the Global IT function.
? Administrative liaison with resources within and outside the company related to purchasing, personnel, facilities/floor plans and operations.
? Coordinate or disseminate administrative work to other administrative staff within the organization.
DESIRED QUALIFICATIONS/SKILLS:
? 10+ years of demonstrated achievement in executive assistant functions and related experience.
? High degree of professionalism and a demonstrated ability to handle highly confidential information.
? Self-starter with willingness to take initiative.
? Demonstrated ability to think and work independently with limited supervision.
? Excellent knowledge of PC and:
Expert in Outlook calendar function
Strong ability with other components of Outlook plus Word, PowerPoint, Excel and Access
Working knowledge of Sharepoint a plus.
? Strong verbal and written communication.
? Proven ability in planning, prioritizing and organizing diverse workload.
? Effective interpersonal skills to be capable of working with all levels of office personnel.
ACE offers a competitive salary plus cash bonus, equity opportunities and a
comprehensive benefits package including life, health, dental, vision, a
generous retirement savings plan with a generous company match, disability
coverage, stock purchase plan, flexible spending accounts, tuition
reimbursement, and business casual dress.
Sound like the right job for you? For consideration, please apply below.
If you would like additional information about the ACE Group, please visit our
website at http://www.acelimited.com
