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Job Title: |
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Executive Assistant |
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Location: |
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Princeton, NJ 08540 |
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Status: |
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Full Time, Employee |
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Job Category: |
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Administrative/Clerical |
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Reference Code: |
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090392 |
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Executive Assistant
Company Mission:
To publish the world's most vital business and financial information in any form, time or place to create the greatest value for our customers, employees and shareholders and for the benefit of free people and free markets.
Company Overview:
Dow Jones & Company (www.dowjones.com) is a News Corporation company (NYSE: NWS, NWS.A; ASX: NWS, NWSLV; www.newscorp.com ). Dow Jones is a leading provider of global business news and information services. Its Consumer Media Group publishes The Wall Street Journal, Barron's, MarketWatch and the Far Eastern Economic Review. Its Enterprise Media Group includes Dow Jones Newswires, Dow Jones Factiva, Dow Jones Client Solutions, Dow Jones Indexes and Dow Jones Financial Information Services. Its Local Media Group operates community-based information franchises. Dow Jones owns 50% of SmartMoney and 33% of STOXX Ltd. and provides news content to radio and television stations around the world.
The Enterprise Media Group (EMG) offers products and services to global 4000 class companies under the Dow Jones brand. Products and services are built around business and financial content and the integration of this content into job specific applications such as Wealth Management, Sales, Marketing, Compliance, Electronic Trading, Research and Investment Banking and Management. Enterprise media's revenues are subscription-based and driven through three business units; Content Technology Solutions, Financial Information Services, and Indexes and Reprints/Permissions.
Position Description
Using a high degree of judgment and discretion, the Executive Assistant provides administrative support to the Executive Vice President. Working independently, the Executive Assistant determines the routing and/or response for phone calls and mail, prepares correspondence, prioritizes projects and calendar to maximize the executive's time and productivity, organizes and maintains files, plans meetings, trips and events.
This role will split time between NY and Princeton (2 days Princeton and 3 days NY or as required by executive's schedule)
Key Responsibilities/Accountabilities:
- Maintain calendar for the executive, being attentive to priorities and optimal use of the executive's time. Ensure that proper preparation and materials and files are available for each day's meetings and events.
- Schedule meetings at Dow Jones Princeton, New York and worldwide offices, and all offsite meetings that the executive attends such as meetings with customers, information providers, vendors and consultants.
- Arrange videoconferences/teleconferences
- Coordinate catering needs
- Prepare meeting materials
- Plan and coordinate global travel. Arrange flights, rail service, hotel, and car service reservations. Prepare a detailed travel itinerary prior to each trip.
- Maintain confidential files, including competitive and strategic planning information.
- Understand the executive's goals and objectives in order to effectively anticipate deliverables and follow up when necessary.
- Screen all incoming telephone, mail, and e-mail. Review incoming correspondence and draft or send responses as necessary. Provide information when appropriate and ensure that inquiries are routed and responded to.
- Prepare and file travel expenses on behalf of the executive. Order and maintain inventory of office supplies subscriptions etc. Track expenses and ensure departmental bills are paid.
Knowledge, Skills and Experience Required:
- Ten or more years experience in the secretarial/administrative assistant field, supporting senior management.
- Knowledgeable about company policy and procedures, department and personnel, and of the information industry in general.
- Customer focused (whether internal or external customers) - liaises with staff and clients of all levels.
- Maintains professional demeanor and calm composure under deadline pressures and in sensitive or stressful situations.
- Acts with confidence and assertiveness.
- Maintains confidential information with superior judgment and discretion.
- Must be able to multi-task and prioritize with constant distractions in a fast-paced environment.
- Ability to be proactive; manage end-to-end project and processes and identify solutions
- Uses effective communication skills, both written and verbal.
- Works independently as well as in a team environment.
- Demonstrates strong working knowledge of Windows based applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of Microsoft Access a plus.
- Bachelor's Degree preferred.
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Additional Information:
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