1. Under limited supervision the candidate will perform work of a highly confidential nature and supports Vice President with a wide range of administrative details. Takes initiative and uses judgment to make decisions in the absence of specific directions from supervisor.





2. Responsible for correspondence, reports, and other complex material from rough drafts, making changes in grammar, punctuation and spelling as needed. Establishes, maintains, and revises distribution lists. Uses personal computer, featuring the Microsoft Office suite of tools, PeopleSoft, and other applications.





3. Establishes, maintains and revises files of correspondence, electronic mail, spreadsheets, contracts, technical documents, and word processing data files. Creates and maintains databases.





4. Screens and reviews all mail addressed to multiple functional Vice Presidents and department. Answers routine inquiries, determines which items can be handled by supervisor's subordinates and forwards appropriate items to supervisor.





5. Screens telephone and in-person callers, determining which can be handled by Vice President?s subordinates or other offices. Provides information to callers which require a detailed knowledge of the area of responsibility and Company policies, procedures and operations.





6. Maintains calendar, arranging meetings and appointments. Makes travel arrangements (both domestic and international) and hotel reservations as necessary.





7. Logs, checks for accuracy and submits all administrative requirements to supervisor for approval. Communicates with management to gather or convey information that pertains to supervisor's operations. Ensures that all administrative documents are properly and confidentially handled during preparation and transmission.





8. Performs budgetary tasks such as tracking leave and direct labor charges for employees, monitoring office supplies and expenses, petty cash disbursements, and small project expenditures.





9. Maintains and verifies records such as expenditures, labor hours, and related information and prepares special and recurring reports of a highly confidential nature.





10. Coordinates business meetings, including but not limited to, business reviews and offsite meetings. May coordinate special events, receptions or conferences.





11. Researches, coordinates and prepares reports, presentations, speeches and correspondence required for the JTET President's use. May also provide backup support to LoB President.

High school diploma + 9 or more years of relevant experience, at a minimum


Ability to multi-task and support multiple executives simultaneously


Experience working in a fast-paced administrative position for a company executive


Experience working high-level internal and external contacts


Excellent organizational skills


Tact and diplomacy


Excellent verbal and written communication skills


Ability to use common sense when problem solving


Ability to multitask in a fast-paced environment


Team player


Excellent knowledge of Microsoft Office, including Word, Excel, and PowerPoint



Associates or Bachelors Degree +7 or more years of relevant experience


Experience in legal office for Finance Department

BAE Systems is the premier global defense and aerospace company, delivering a full range of products and services for air, land, and naval forces, as well as advanced electronics, information technology solutions, and customer support services. With 105,000 employees worldwide, BAE Systems had 2008 sales of $34.4 billion.





Support Solutions, based in Rockville, Maryland, provides a wide range of services in engineering, system integration, ship repair, and readiness and sustainment for military platforms. Its Technology Solutions & Services unit addresses the full life-cycle needs of U.S. Department of Defense and federal civilian customers with capabilities in systems engineering and technical assistance, system and subsystem integration, operations, and maintenance. TSS serves every branch of the U.S. military and numerous civilian agencies, operating the U.S. Army's munitions plant in Kingsport, Tennessee; integrating communications systems and developing and integrating precision tracking radars; and providing design and support services for air and missile defense systems.



The Ship Repair business is the leading U.S. provider of non-nuclear ship repair, conversion, and modernization services. It focuses on drydock and pier-side ship repair and sustainment services for the U.S. Navy, other defense agencies, and commercial customers.



The Readiness & Sustainment business focuses on customers' growing need for through-life platform support.



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We are an EEO/Affirmative Action Employer that understands the value of diversity and its impact on a high performance culture.



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