Moss Adams LLP is the 11th largest public accounting and consulting firm in the U.S., and the largest firm headquartered in the West. Moss Adams LLP provides accounting, tax, financial and business advisory services to public and private middle-market enterprises and their owners. Headquartered in Seattle, Washington, Moss Adams has 19 practice offices in Washington, Oregon, California, New Mexico, and Arizona.
We have a rich history and a bright future. You could be part of it. We offer an environment that will help you achieve both your personal and professional goals, encouraging you to develop your individual talents and potential while providing the support you need to maintain a good balance between your career and your life outside work. One of our core objectives is to select, develop, and retain people who will thrive in our environment and will realize their own personal career goals. We are looking to hire people who are passionate about our business and we want to help them realize their leadership potential.
We are currently seeking an Executive Assistant in our Seattle Office. The Executive Assistant is responsible for providing administrative support to his or her assigned Partners and Senior Managers and their respective industry groups. We are looking for a bright, articulate individual who is very detailed and customer service oriented.
Responsibilities:
- Serves as a point of contact for clients both in the office and on the telephone, including: screening phone calls, ensuring client messages are communicated to the appropriate client service staff, and following up with clients, when appropriate.
- Schedules appointments using Outlook
- Composes and/or proofreads correspondence and takes responsibility for accuracy of final product
- Processes time and expense reports accurately and timely, and manages expenses and reimbursements
- Creates and maintains filing systems
- Assists with research and compiles data, as needed
- Coordinates travel arrangements
- Develops and produces presentations
- Provides meeting, conference, and special event coordination, including: reserving conference rooms, teleconference setup, video conference setup, email announcement to meeting participants, procurement of audio/visual aids, and food and beverage service.
- Provides practice development assistance, including preparing marketing brochures and composing and/or editing follow up correspondence to prospect leads
- Tracks monthly billing deadlines and assists in preparing and routing work in progress and bill summary forms to Internal Accounting.
- Assists with maintaining the industry group budget, if required
- Develops and maintains the industry group calendar of events, if required
- Special projects as assigned
Qualifications:
- A minimum of 5 years of experience in an executive assistant role is required
- Experience in a professional services firm is preferred
- Must have extensive business knowledge
- Strong attention to detail and accuracy
- Must have a high level of interpersonal skills to handle sensitive situations and confidential information.
- Client service oriented (internal and external)
- Ability to multi-task and prioritize in a fast-paced environment
- Efficiency with Microsoft Office
- Adept at learning new technology
- Excellent written and verbal communication skills
- Flexibility with overtime to meet deadlines
- Consistent punctuality and dependability
- Work with limited direction and manage own time effectively, but able to work as a contributing member of a team
- High School Diploma required, Bachelor's degree preferred
- Professional appearance in accordance with business casual dress code
Please visit our careers website to upload your resume and apply.
Moss Adams is an Equal Opportunity Employer.
