Confidential Posting
Job Summary
- Location
- Mobile, AL
- Industries
- Food and Beverage Production
- Job Type
- Full Time
- Employee
Executive Assistant - Sales
About the Job
Executive Assistant - Sales
Food Production Facility
SUMMARY: Under the direction of the appropriate manager(s) performs duties consistent with the requirements of interfacing with employees, customers and vendors by performing the essential duties and responsibilities:
ESSENTIAL DUTIES AND RESPONSIBILITIES: All matters listed herein are considered to be essential job functions. There may be other job functions which are essential, but are not listed below. Also, the company may revise this description at any time deemed necessary.
- Performs advanced clerical duties and follows existing procedures
- Must be proficient on the Microsoft Office suite of programs (Word, PowerPoint, Excel)
- Answer phones, schedule and coordinate travel arrangements, preparing mail, copying, faxing, etc.
- Prepare presentations, correspondence and reports
- Maintain calendars and schedule appointments
- Ability to respond to urgent needs with a problem solving demeanor and ambiguity as well as focus
- Advance project management skills
- Able to work with minimal supervision
- Perform pricing/invoicing tasks
- Prepare and analyze month-end reports
- Composing, typing and proofing materials, establishing priorities and meeting deadlines
- Provides all functions of administrative support
- Calculates monthly escalation/de-escalation with premium for monthly pricing
- Participates in the bidding processes for schools and prepares bids after pricing has been determined
- Maintains accurate pricing and price tables
- Gathers various information required to complete monthly reporting
- Initiate purchase orders for invoices
- Perform any other duties as assigned
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Expert in time management skills
- Ability to work with time sensitive materials and projects
- Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
- Able to work in a fast-paced environment with demonstrated ability to multi-task
- The ability to pass a pre-employment background check and drug screen.
EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or minimum of two to four years related experience and/or training; or equivalent combination of education and experience.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The candidate must pass a pre-employment physical and drug screen prior to commencing work.
While performing the duties of this job, the employee is frequently required to use hands, talk or hear. The employee occasionally is required to walk, stretch and reach with hands and arms, and taste or smell. The employee must have full range of body motion.
MISCELLANEOUS:
· Must be able to work well with others;
· Must be able to handle multiple tasks effectively;
· Must be able to organize work;
· Must be able to maintain good relations with co-workers;
· Must maintain professional attitude;
· Must show courtesy to co-workers, customers, relatives of employees, and others with whom contact occurs.
Any other duties assigned by management.
SAFETY: Obey all safety rules.
REMARKS: The above job description is intended to describe the duties of an employee in general terms and does not necessarily describe all of his or her duties.
TO APPLY:
Please fax your resume to 251-452-7300, attention HR Manager
Only qualified resumes will be considered.
No phone calls will be accepted.
EEO/AA/Drug Free Workplace
