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Facility Coordinator

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  • Location:
    Wappingers Falls, NY 12590
  • Job Type:
    Full Time, Employee
  • Industry:
    Real Estate/Property Management
  • Occupation:
    Property Management
  • Years of Experience:
    1+ to 2 Years
  • Education Level:
    High School or equivalent
  • Career Level:
    Entry Level

About Our Firm

A part of BGC Partners, Inc. (NASDAQ:BGCP), Newmark Grubb Knight Frank is one of the largest commercial real estate service firms in the U.S. It brings together the strategic consultative approach to creating value for clients and leading position in the New York market that are hallmarks of Newmark Knight Frank; the complementary strengths of Grubb & Ellis in leasing and management, investment sales, valuation and capital markets services; and BGC's financial strength, proprietary technology, expertise in global capital markets and deep relationships with many of the world's leading financial institutions. Newmark Grubb Knight Frank and its London-based partner Knight Frank together operate from more than 300 offices in established and emerging property markets on five continents. This major force in real estate is meeting the local and global needs of tenants, owners, investors and developers worldwide.

Facility Coordinator

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Job Summary:
Under the direct supervision, complete various facilities administration duties. Duties include, but are not limited to, administrative support, conference room and food service coordination, work-order processing and internal move assistance.
Essential Job Duties:
  1. Provide administrative support to the manager and supervisor levels of facilities operations.
  2. Assists other staff members in the implementation and organization of internal and building to building moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required. May work as the backup liaison to other in-house support groups.
  3. Assists with the initiation of purchase orders as requested by management or other involved parties.
  4. Answers phone lines for incoming maintenance calls. Dispatch appropriate staff members accordingly.
  5. Takes maintenance requests, distributing and closing out work orders as required. Coordinates service requests as needed.
  6. Daily contact with vendors and contractors to schedule miscellaneous repairs and maintenance.
  7. Work with facility management to ensure completion of all special project work as assigned.
Other Job Functions:
Additional work consisting of overtime and/or on call duties may be required with this position.
Skills, Education And Experience:
  • High School Diploma or General Education Degree (GED).
  • Minimum of 1-3 years previous related experience.
  • General computer knowledge.
  • Ability to handle multiple projects simultaneously.
  • Must be dedicated to the highest quality and customer satisfaction E
  • Excellent written and oral skills.
  • May perform other duties as assigned
Physical Requirements
Seeing: Must be able to read reports and use computer
Hearing: Must be able to hear well enough to communicate with co-workers
Standing / Walking
Climbing / Stooping / Kneeling
Lifting / Pulling /Pushing
Fingering / Grasping / Feeling: Must be able to write, type and use phone system
Working Conditions:  Normal working conditions with the absence of disagreeable elements
Note:  The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark Grubb Knight Frank is an Equal Opportunity Employer, M/F/D/V

Req. Code : 1981