General Summary:

This person is responsible for communicating information, scheduling faculty and coordinating their travel for multiple activities associated with executing a program or project.

Fundamental Duties and Responsibilities

·         Liaises with a team consisting of Program/Project Managers, Associate Program/Project Managers, Senior Program/Senior Project Coordinators, and Program/Project Coordinators to coordinate faculty.

·         Manages the recruitment of faculty for specific programs and is responsible for communicating all pertinent information to all faculty (key point of contact).

·         Has accountability regarding faculty confirmations for each program or project.

·         Is responsible for developing and implementing efficient faculty timelines and providing clear communication in managing aggressive timelines; updating program and project teams regarding faculty availability.

·         Coordinates and/or liaises with travel agency for faculty travel – air, hotel, and ground transportation for dinner meetings, and interactive media.  Ensures all travel meets the needs of program’s specifics.

·         Develops relationships with speaker faculty in multiple therapeutic areas.

·         Builds relationships with internal resource groups and vendors; participates in vendor management and evaluation as requested.

·         Tracks and reports work in progress in a timely manner; is responsible for updating faculty status at weekly team status meetings.

·         Maintains fiscal responsibility tracking expenses, timely submission of invoices, and processing expenses for faculty.

·         Maintains status reports and entry into internet based databases.

·         Performs other duties and assignments as directed.

Minimum Education and Experience

·         Bachelor’s Degree preferred.

·         Two (2) plus years experience in project/program management related to medical education programs with the pharmaceutical industry.

·         Program management experience from start through finish in at least three (3) of the following:  Dinner Meetings, Advisory Boards, Teleconferences, Speaker Bureaus, and/or Interactive Media.

·         Strong relationships with key faculty.

Knowledge, Skills, and Abilities Required

·         Proficiency in the use of Word, Excel, Outlook, and the Internet.

·         Excellent time management, organizational, and communication skills (oral, written, and telephone).

·         Knowledge and understanding of ACCME guidelines, OIG guidelines, and PhRMA.

·         Ability to complete multiple tasks and manage a high volume of priorities and suggest to supervisor workload allocation needs to meet priorities.

·         Ability to interact effectively with all structural levels of organizations including clients, vendors, and internal companies to meet team goals.

·         Strong relationship building skills with internal co-workers and faculty.

Working Conditions

Travel required:  10%