Randolph County Partnership for Children

Position Title: Finance Director                                Classification: Exempt

Reports to:   Executive Director

Pay Grade:                 Grade 14                                 Effective Date: July, 2009

Job description: The Finance Director reports to the Executive Director and is responsible for the fiscal management of the Partnership and oversight of all contracts. This position supervises a part time accounting assistant.

Knowledge and Skills required: Bachelor degree required in accounting or related field. Must have a minimum of five -10 years of experience in a variety of settings with a background in fund accounting. CPA preferred. Excellent computer and organizational skills required.

Responsibilities-Finance

        Preparation of all budgets and monthly treasurer’s report

        Preparation of multi-year budgets and costs projections for organizational planning

        Develops and oversees the implementation of costs allocation plans for in-house services

        Prepares trend reports on expenditures for the Executive Director

        Oversight of on-going expenditures and daily fiscal operations

         Ensures all fiscal polices and procedures manuals are up to date.

        Monitors all expenditures of agencies receiving funds from the Partnership, reviews monthly financial status reports and tracks spending patterns

        Prepares all fiscal reports as required by regional accounting center and NCPC

        Generates all fiscal reports e.g. trial balances etc.

        Reconciles and oversees the endowment on a quarterly basis.

        Acts as the fiscal liaison to the MAC site and NCPC fiscal and contracts staff. State auditors

        Maintains all fiscal reports as required by funding sources

        Ensures compliance with requirements of varying funding sources

        Conducts an annual fiscal monitoring visit for every funded agency.

        Ensures the accounting assistant is maintaining a property inventory of all equipment purchased by the partnership and funded partners.

        Responsible for tracking and documenting all cash/in-kind contributions

        Responsible for managing the investment of private funds and investments

        Prepares for the annual audit

        Provide staff support to the finance committee

        Prepares other reports as necessary

Responsibilities-Contracts

        Provides contract management services with all program subcontracts, including submission of necessary paperwork to NCPC,  More-at Four and other funders, contracts revisions, oversight of DSP expenditure reports and contract revisions.

        Direct contact and technical assistance with grantees regarding fiscal reporting and/or corrections

        Tracking and reporting on grantee activity and expenditures; attention to compliance to contract requirements

        Maintains files on all contracts  and audits each DSP at least once a year

        Prepares bidder packets and advertising for bid/vendor services

        Ensures partnership is in compliance with all requirements for bidding

        Supervises the accounting assistant who prepares contracts for health insurance program for child care centers, reviews monthly billing records, maintains supporting documentation, makes site visits if needed and and prepares p.o.

Specific responsibilities for accounting and grant functions for the CCR&R program

Responsibilities-Personnel

q  Maintains personnel files on each employee

q  Responsible for the administration of benefit program

q  Responsible for payroll and payroll records, and reconciliation of payroll on a quarterly basis etc.)

Responsibilities-Facility

        Secures and oversees work of all contractors for services

        Develops an overall written maintenance plan for the facility

        Supervises the accounting assistant who handles all janitorial bids etc and oversees the work of the cleaning service.

Other special projects assigned based on the interest and expertise of the employee

Knowledge:  BA degree in Accounting, Business Administration- CPA preferred

Skills: Multiple skills required for this position, contracts, facility management, accounting, and budget development. General ledger, management of multiple of funds, advanced computer skills, including Excel and fund accounting software ( MIP)

Experience: Must have 5-10 years of experience in a variety of settings, including a non-profit setting and fund accounting. Excellent skills at the management of multiple tasks, and attention to detail.

Other:  Must have a valid NC driver’s license and a vechicle.