Front Office Coordinator

LEO Pharma Inc. is a leading global pharmaceutical company specializing in dermatology and critical care.  For 100+ years, our products have improved the quality of millions of people's lives around the world.

Headquartered in Denmark, we have employees in 50+ countries and our products are sold in more than 100 countries.  To realize our vision of becoming the world’s leading specialty pharmaceutical company within our focus areas, we are expanding into new regions and markets, reaching more patients and societies with competitive drugs and therapies that address unmet medical needs. 

As LEO Pharma expands globally, we are searching for responsible, dedicated and creative people who are passionate about what they do, and who are determined to make a lasting difference to the field in which they operate.  

Due to our expansion into the U.S. market, we have an opening for a Front Office Coordinator in our Parsippany, NJ headquarters.  You will be responsible for greeting visitors and clients; providing guests with information about the company; maintaining office efficiency through scheduling meetings; and providing support to the HR department.

Responsibilities:

• Responsible for creating a positive first impression for all LEO visitors & callers
• Answers all incoming calls on a multi-line telephone and routes call to the appropriate party
• Welcomes visitors, logs in sign-in sheet, and issues visitor badges; reports unusual behavior/persons/activities
• Notifies contact person visitors have arrived and directs them to their destination
• Keeps the lobby area tidy and presentable
• Informs appropriate party upon UPS & FedEx package arrival
• Maintains and distributes internal telephone list to all employees
• Schedules interviews with managers and coordinates candidate travel arrangements
• Sets up and maintains different concierge services
• Schedules conference rooms, audiovisual                  
• Coordinates in house special events – employee birthdays, anniversaries, meet & greets, blood drive, fund raising, etc.
• Assists Human Resources Department with miscellaneous projects and other duties as assigned
• Provides back-up to office assistant with maintaining inventory, office supplies, sending out, receiving, sorting and distribution incoming mail

Requirements:

• Excellent communication skills (reading, writing, speaking, and listening)
• Computer and internet skills
• Proficient with Lotus Notes is a plus
• Proficient in MS Office (Word, Excel); PowerPoint preferred

Would you like to be part of our success in the US? Please forward resume, cover letter & salary requirements to: Recruitment.US@leo-pharma.com (Att: FC-ZK). 

An Equal Opportunity Employer