Tribal Administrator

KIC              Tribal Administrator              Job Description

KETCHIKAN INDIAN COMMUNITY              JOB DESCRIPTION

Purpose

Ketchikan Indian Community (KIC) job descriptions are a management tool to help organize duties and provide employees with the employer’s expectations with regard to a specific job classification.  The duties listed are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is a reasonable assignment for the position.  This job description is not an employment agreement or contract.  KIC Tribal Council has the exclusive right to alter this job description at any time with written notice.

The KIC Tribal Council reserves the right to exclude or dismiss any or all applicants.  Applicants that have been on the KIC Tribal Council will not be considered for employment as the Tribal Administrator, in adherence to Tribal Council policy and/or resolution.

Job Summary

This position performs executive-level planning, organizing, directing and evaluation of departments and programs; Manages and directs KIC staff toward its primary objectives;  Works with Tribal Council to establish current and long range goals and objectives;  Dispenses advice, guidance, direction and authorization to carry out major plans and procedures consistent with established policies.

Oversees the adequacy and soundness of the Tribe’s financial structure; Reviews operating results of the organization, compares them to the established objectives and takes steps to ensure that appropriate measures are taken to correct unsatisfactory results.

Incumbent supervises senior management including, but not limited to:  Health Administrator, Chief Finance Officer, SSEATEC Director, Human Resources Director,and Information Technology Director.  Acts as a liaison between the Tribal Council and staff;representsthe Tribe at external functions as directed.

Program Implementation and Monitoring By:

Developing, implementing and evaluating programs and services for the Tribe including but not limited to:Health Care, Housing, Education, Employment & Training, Economic Development and Tribal administrative services;

Assessing the needs of the membership and community and plans for service delivery to meet those needs. Leads directors and staff in long-range and short-range goal setting, monitors outcomes and evaluates to ensure departments are meeting goals and standards;

Promoting a motivational environment that maintains the department as a cohesive unit and as a part of the KIC Tribal organization;  Providing tools and equipment necessary for staff to perform their duties.

Board Relations

Assists the Tribal Council as a liaison with local, state, and federal agencies; Legislators and other government officials on matters relating to the Tribe; Advises the Tribal Council on services, program standards, contracts and funding;represents the Tribe in negotiations and coordination with local, state and federal governments and with non-profit agencies and foundations in matters involving the Tribe.

Primary employee for Tribal Council meetings and committees; Works with Tribal Council President and Committee Chairs to establish agendas and develop meeting packets; Works with staff in the execution of annual election, strategic planning sessions and other public meetings for the membership.

Tribal Policy System

Responsible for establishing and maintaining Tribal department and administrative policies;  Ensures policies are in compliance with state, federal and funding laws and regulations;  Develops policies as needed for programs and services; Monitors the policy review process and interprets policy and procedures for efficient operations;  Tribal Council Policy Committee staff member.

Ø      Initiating, coordinating, and enforcing program, operational, and personnel policies and procedures;

Ø      Enforcing ethical business practices;

Personnel Management:

Directs personnel management for consistency in the programs and services of the Tribe; Monitors and approves staff development and training standards. Ensures the personnel policies are followed, interprets policy and monitors personnel actions for adherence to Tribal policy.  Monitors staff evaluations process and annual employee safety programs.  Ensure adhere to local, state or federal standards for employee training, specifically, HIPAA compliance, safety, workplace violence and sexual harassment;Tribal Council Personnel Committee Staff member.

Ø      Recruiting, selecting, orientating, training, coaching, counseling, and disciplining the Senior Management staff;

Ø      Authorizing all hiring, promotions, salary increases, merit increases, transfers, discipline and removal of all KIC employees per Tribal personnel policy;

Corporate Communications

Oversees for internal and external communications through print/radio ads, public announcements, newsletters, brochures, mailings, website, and annual reports; Establish and communicate a corporate value system; Acts as a liaison for the Tribal Council and communications with public, membership and funding sources. Develops strategic partnerships, and creates understanding and positive image of the Tribe

Financial Oversight

Monitors and enforces internal financial policies and procedures; Coordinates with staff the preparation of the organizational budgets in liaison with senior management and Tribal Council;

Negotiates and signs contracts and funding agreements on behalf of KIC with Tribal Council approval through resolution;  Complies with federal regulations as outlined in the self-governance compacts, and other state and federal funding sources.  Monitors and ensures timeliness of annual audit and indirect cost proposals are kept current; attends the Tribal Council Finance Committee meetings.

Administers the approved operating budget by monitoring expenditures and recommending justifiable changes to the Tribal Council.  Administers contractual commitments for the Tribe with governmental and private organizations;

Provides Leadership by:

Ø      Being a strategic visionary with sound technicial skills, analytical ability, good judgement and strong oprational focus;

Ø      Being a well-organized and self-directed individual who is “politically savvy” and a team player;

Ø      Being an intelligent and articulate individual who can relate to people at all levels;

Ø      Being  a good educator who is trustworthy and willing to share information and serve as a mentor;

Ø      Being an excellent negotiator who is experienced in contracts;

Ø      Being a decisive individual who possesses a “big picture” perspective and is well versed in BIA/IHS systems.

Knowledge, Skills, and Abilities:

Ø      Knowledge of regulations pertaining to Bureau of Indian Affairs, Indian Health Service, NAHASDA, and other state/federal funding agencies,

Ø      Knowledge of public administration theories, methods, practices in administration of leadership and management;

Ø      Knowledge or ability to learn Alaska Native cultures and protocols;

Ø      Knowledge of the organization, function and operations of the activity services and higher management directives;

Ø      Knowledge and ability to carry out rules of Health Insurance Portability and Accountability Act (HIPAA), which protects employee rights;

Ø      Skill in writing required for reports, business or strategic plans, grant proposals, program justifications, etc.

Ø      Ability to respond effectively to the most sensitive inquiries or complaints;

Ø      Ability to communicate effectively and make effective and persuasive speeches and presentations to both external/internal parties;

Ø      Ability to communicate orally, and in writing to staff members from a variety of backgrounds - professionals, technicians, and clerical;

Ø      Ability to manage simultaneously multiple tasks, including telephone, computer operations and in-person visits;

Ø      Ability to be flexible in order to perform at the highest level as a team player;

Ø      Ability to utilize maximum degree of professionalism and diplomacy with those who may be experiencing a high degree of stress both mentally and/or physically;

Ø      Ability to gather, assemble, and analyze facts, draw conclusions and devise solutions to management problems;

Ø      Ability to maintain confidentiality of all Tribal operations and staff.

Physical Activities and Work Environment:

Physical demands or special abilities needed to perform duties include ability to hear voice conversation and alarms, writing by hand and use of a computer. Long hours in front of computer screen.  Frequently required to work extended hours and attends evening and lunch time meetings as requested by the Tribal Council. This is a high stress position due to complex issues and crisis involving the supervision of multiple operational programs and facilities. Traveling occasionally, using air and/or water transportation, to out-of-town meetings and functions.

Each of the listed activities may also require standing, sitting, walking, bending, stooping, and carrying items and boxes up to forty (40) pounds.

License(s)

Must possess current valid State of Alaska driver's license with a record acceptable to KIC’s Insurance carrier.

Education/Experience

Bachelor’s degree in Business Administration, Public Administration, or Accounting with an emphasis in management required, Master’s degree preferred.

Minimum five (5) years’ experience in supervisory management with increasing administrative responsibilities.  Advanced degree or certificate may be substituted for up to two (2) years of required experience.

Any combination of related education and/or related experience will be considered if the candidate posses the demonstrated ability. 

This job description is not an employment agreement or contract. 

Position requires full Background Investigation and a Pre-Hire Drug Screen

Native Preference in accordance to P.L. 93-638

Resume to:                            Ketchikan Indian Community             

                                          Attn:  Human Resources

                                          2960 Tongass Avenue

                                          Ketchikan, AK  99901

                                          Fax:  1-800-757-7040

                                          Email:  hr@kictribe.org

Closing Date:              Open Until Filled

JobDescriptions\Administration              Page 4 of 4                                                                                    Adopted: 

Revised:  05, 07, 12,13