Greet visitors, answer phones, and provide basic administrative support for a unit(s) and the Nursing Department, Administer the distribution and inventory of resident care supplies in accordance with facility policies and procedures under the direction of the Director of Nursing.

Essential Duties & Responsibilities:

·          Work with Medical Records and the Business Office Manager to assist in preparing Medicaid and Medicare billing each month.

·          Confirm doctors’ appointments for residents, arrange for transportation to and from appointments, and notify family of arrangements.

·          Prepare C.N.A. work schedules for each calendar month and find call-in replacements in order to meet corporate, state, and federal staffing guidelines.

·          Ensure that all lab work orders are checked off.

·          Monitor daily documentation and file.

·          Assist Medical Records in pulling charts for physicians’ rounds each week.

·          Answer phones, assist visitors and residents and relay communications.

·          Perform clerical tasks to include processing administrative transfer and discharges.

·          Carry out additional administrative support, which may include maintaining medical records, assisting with scheduling or job assignment, and preparing special reports.

·          Other special projects and duties, as assigned.

·          Inventory and stock supplies maintained at nurses station in supply points, distribute appropriate supplies; record inventory and cost data and provide data to the business office and/or input into the computer.

·          Inventory and monitor central supply levels.

·          Order, receive, and restock in accordance with procedures. 

·          Secure emergency or critical items.

·          Review crash cart daily and restock with each use.

·          Monitor cost and maintain related records.

·          Assist with Nursing Department activities to include administrative support; assisting residents, families, and visitors, and running errands to include travel to supply sources.

·          Ensure that IV poles and oxygen equipment is properly cleaned and stored after use.

·          Maintain a safe and orderly work area.

·          Other special projects and duties, as assigned

Job Requirements:

·          High school diploma or GED required or equivalent related work experience.

·          Must have a current/active CPR certification.

·          Effective verbal and written English communication skills.

·          Highest level of professionalism with the ability to maintain confidentiality.

·          Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.

·          Customer service oriented with the ability to work well under pressure.

·          Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity.

·          Strong analytical and problem solving skills.

·          Ability to work with minimal supervision, take initiative and make independent decisions.

·          Ability to deal with new tasks without the benefit of written procedures.

·          Approachable, flexible and adaptable to change.

Physical and Sensory Requirements:

·          Moderate physical activity:

o         Push, pull, move, and/or lift a minimum of fifty (50) pounds to a minimum height of three (3) feet and be able to push, pull, move, and/or carry such weight a minimum distance of fifty (50) feet.

o         Standing and/or walking for more than four (4) hours per day.

o         Bending and/or stooping for more than one (1) hour at a time.

·          Function independently, and have flexibility, personal integrity, and the ability to work effectively with stakeholders and vendors.