Purchasing/Procurement Coordinator

JOB DESCRIPTION

Job Summary: Under general supervision, reviews, approves, or holds for disposition, purchase requests received from departments; identifies, analyzes, and resolves purchasing issues within the department; responsible for identifying cost saving opportunities, processing improvements, and negotiating contractual agreements.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES
May include any and/or all of the following:

1.     Prepares, analyzes, and negotiates Requests for Proposals (RFP) with local suppliers for efficient delivery of products and services; tracks and develops reports to identify progress of cost saving initiatives and process efficiencies for the University.

2.     Reviews and processes purchase requisitions, purchase order adjustments, and check-enclosed requisitions for purchases; develops and assists with implementation processes for efficiency improvements; provides customer service and departmental support.

3.     Analyzes, identifies, and communicates information regarding purchase orders utilizing in and out-of-network vendors; identifies, researches, and resolves problems relating to purchasing issues.

4.     Develops departmental communications; maintains and updates departmental website, files, and databases; contributes to and supports departmental initiatives.

5.     Verifies and inputs vendor data into system; develops reports to track vendors and category spending for the University.

6.     Performs other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

·         Knowledge of product and service purchasing policies and practices

·         Interpersonal/human relations skills

·         Verbal and written communication skills

·         Report preparation skills

·         Analytical skills

·         Ability to interact with vendors and provide assistance to various departments

·         Ability to operate computers with various software programs

·         Attention detail is key

MINIMUM QUALIFICATIONS
Education and experience equivalent to:

Must have a BA/BS degree – Business, Economics, Mathematics, or Supply Chain Management preferred