Project Overview (Brief overview of project, client, scope & objectives)

Support the Human Resources department on all personnel matters and assists with SPOT processing.

Position Summary:

Provides administrative support to the Human Resources department on all personnel matters. Assists with data entry into the human resources database systems in a timely manner.

Key Result Areas (Responsibilities)

· Verify accuracy of data imputed into the database.

· Track documents received and completion dates.

· Assists with new employee background checks.

· Updates HR spreadsheet with employee change requests and processes paperwork.

· Assists with processing of terminations.

· Assists with the preparation of the performance review forms.

· Assists HR department with various research projects and/or special projects.

· Schedules meetings and interviews as requested by HR Director and Generalist.

· Schedules conferences by reserving facilities at local hotels and/or restaurants.

· Makes photocopies, faxes documents and performs other clerical functions.

· Files papers and documents into appropriate employee files.

· Assists or prepares correspondence.

· Prepares new employee files.

· Processes mail.

· Assist human resources staff whenever necessary.

· Communicate with technical staff to resolve computer and software problems.

· Complete reports.

· Back up files.

· Clerical duties including filing documents.

· Performs other duties as assigned.

Job Context/Working Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.  The employee must occasionally lift and/or move up to 25 pounds.

The work is performed primarily in an office setting. The noise level in the work environment is moderate.

Communication and Working Relationships

Supervises no one and is supervised by the Director of Human Resources.

Framework, Boundaries, Decision Making Authority and Responsibility

Ensure compliance with all applicable federal, state and local laws and regulations. Execute and monitor policies and procedures to ensure fairness and consistency.

Mandatory Knowledge, Skills and Experience

· H.S. diploma or G.E.D. certificate.

· Minimum 3 years experience performing clerical tasks.

· Must be able to operate telephone, personal computer including word processing software, copy machine, fax machine, and 10-key calculator.

· Strong data entry skills alpha and numeric.

· Must be detail oriented.

· Strong keyboarding skills.

· Must be eligible to obtain a security clearance.

Desired Skills, Knowledge, Attributes, Experience Level

• Ability to make administrative/procedural decisions and judgments.
• Records maintenance skills.
• Organizing and coordinating skills.
• Word processing and/or data entry skills.
• Database management skills.
• Ability to maintain calendars and schedule appointments.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Ability to communicate effectively, both orally and in writing.
• Ability to create, compose, and edit written materials.

(EOE/AA/MFDV)