The Marketing Executive Assistant is responsible for providing administrative support to the President and the Marketing Department, as well as handling the day-to-day administrative duties for both.

The Marketing Executive Assistant’s prime responsibility is to arrange, coordinate and organize the events and activities of the Company President in an extremely busy and fast-paced online advertising sales environment. Duties include, but are not limited to managing calendars, greeting guests, answering phones, planning travel, creating and submitting expense reports, completing special projects and providing occasional back-up for other executive assistants within the organization, as needed.

JOB RESPONSIBILITIES

·  Provide administrative support to two executives - the President and the Marketing Department. This includes managing calendars, greeting guests, answering phones, creating and submitting expense reports and handling the logistics needed to schedule in-person, video conference and phone meetings for attendees based in multiple locations and time zones

·  Ensure that executive commitments are met in a timely manner

·  Coordinate and arrange all aspects of travel, including flight, hotel and car reservations

·  Plan and coordinate client and employee events, such as screenings and outings. This includes handling all communications, premiums and logistics

·  Order and manage the distribution of all promotional materials and premiums.

·  Develop and maintain correspondence, worksheets, presentations and various other documents, as needed

·  Develop and maintain solid relationships with internal and external contacts and organizations.

QUALIFICATIONS FOR POSITION

·  3 to 5 years executive-level administrative support experience

Must be bilingual (English/Spanish)

·  Evening work is required on occasion for special events, extra hours needed on occasion

·  Must be experienced in working in an environment that interacts with multiple office locations in different time zones

·  Must be computer and technology-literate, with a proficiency in Microsoft Word, Excel, PowerPoint, Internet Explorer and Outlook.

·  Bachelor’s degree a plus

SPECIFIC SKILLS REQUIRED

·  Highly organized, pays attention to detail and follow-up

·  Strong verbal, written and interpersonal communications skills

·  Ability to support an executive who travels frequently and be comfortable supporting remotely, as needed

·  Responsible, innovative, self-starter with the ability to work unsupervised

·  Ability to develop strong internal and external relationships

·  Ability to plan and coordinate events

·  Ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests

·  Ability to handle confidential or sensitive tasks and information

·  Ability to prioritize multiple tasks in a fast-paced environment