Position available in: San Luis Obispo, CA REACH YOUR POTENTIAL WITH ARCADIAN!
Are you an administrative professional with the DRIVE and ENTHUSIAM to take your career to the next level?
Do you have OUTSTANDING skills? Do you CRAVE structure? Does your attention to detail SET YOU APART from your coworkers and friends? Is your written and oral communication FLAWLESS?
If you answered yes to any of these questions, please read on… because want to hear from YOU!
We have an EXCELLENT Office Coordinator/Area Sales Coordinator position available in our San Luis Obispo, CA office.
Arcadian Management Services is a medium-sized, stable healthcare organization dedicated to providing high-quality, cost-effective administrative infrastructure and management services to health care provider groups, hospitals and health plans who deliver Medicare and Medicaid services to rural communities.
Job Summary:
Manages a variety of general office activities by performing the following duties:
Essential Duties and Responsibilities
· Analyzes and organizes office operations and procedures such as information management, filing systems, requisition of supplies, and other clerical services.Analyzes and organizes office operations and procedures such as information management, filing systems, requisition of supplies, and other clerical services.
· Maximizes office productivity through proficient use of appropriate software applications.Maximizes office productivity through proficient use of appropriate software applications.
· Researches and develops resources that create timely and efficient workflow.Researches and develops resources that create timely and efficient workflow.
· Establishes uniform correspondence procedures and style practices.Establishes uniform correspondence procedures and style practices.
· Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
· Prepares activities reports for guidance of management.Prepares activities reports for guidance of management.
· Maintains contact with providers, customers and outside vendors as needed.Maintains contact with providers, customers and outside vendors as needed.
· Assists Provider Relations with directories, provider listings, and educational materials.Assists Provider Relations with directories, provider listings, and educational materials.
· Assists Sales with lead management, coordination of enrollment forms, meeting management, and organizing marketing materials.Assists Sales with lead management, coordination of enrollment forms, meeting management, and organizing marketing materials.
· Other duties may be assigned.
PRE-ENROLLMENT - SALES MEETINGS
The ASC will be the point person for all sales meetings (restaurants, Sr.
centers, etc...). Currently the Sales Director as well as the Sales Reps produce a sales meeting schedule for each sales month. This is a calendar document the ASC converts to excel to log and manage the RSVP's, attendees, enrollees, referrals as well as the cost for each meeting. The ASC prints the calendar meeting prior to the rep attending the meeting and the rep takes the information to the meeting. So the attendees, enrollees, referrals as well as the cost sections for each scheduled meeting are blank.
The rep gathers this information and provides it to the ASC upon their return to the office. The ASC enters the information into the spreadsheet for recording and follow up.
SalesNet
All attendees information (names) are entered into SalesNet or a sales database for the date and meeting they attended and enrollments are entered as 'sold'. The ASC will have SaleNet or sales database system and will be the point person for reporting and logging non-enrollees as well as enrollees. Those that request to be removed from the call list are entered as 'do not call'.
MAILING LIST
Updates to the mailing list are saved daily as (market mailing list 2-1-05.xls). The date changes with the file update and thus the new file name. Changes are made as information is discovered... For example for enrollees, those not on Medicare and those requesting to be removed from the mailing list or to be removed from call list are removed. This mailing list is forwarded to the ad agency prior to every direct mail piece mailed to lower our postage and printing cost and target our market.
FLYERS
The ASC will coordinate production of flyers for the office. These flyers are distributed to local stands around service area. Each rep requesting a flyer will produce the dates, times and locations of the meetings for the ASC to input. The rep takes the flyers out to the stands for updates.
ENROLLMENT
ENROLLMENT PROCEDURES
BATCH SHEET
The ASC will produce the batch for distribution on those days when we receive enrollments. Following the direction of P&P ENR-038. Each application will be logged into the excel file and the original applications will be housed in the market as well as scanned to be sent electronically.
SALES SCORE CARD
Based on sales received by the office, the ASC will log all sales into the 'Sales Score Card'. The ASC will distribute this document last thing of the day recording the days activities to an executive team.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience High School Diploma, Degree Strongly Preferred.
Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Strong Analytical Skills preferred.
Computer Skills
Must be proficient in MS Office (Word, PowerPoint, Excel, etc.)
Benefits:
Arcadian offers a competitive benefits package, including health, dental and vision with both HMO and PPO options. We offer a Flexible Spending Account to assist employees with prescription and co-payment costs, a rich 401k package upon eligibility including company match up a designated percentage, as well as Life Insurance options.
Salary:
D.O.E.
Please remit a salary history and requirements with your submission for consideration.
***PLEASE NOTE***
Applications that are received without a salary history will not be processed until the application packet is complete.
Arcadian is an at-will employer.
