Office Manager:
Job Purpose:
Supports company operations by maintaining office systems and supervising staff.
Duties:
* Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
* Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
* Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
* Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
* Completes operational requirements by scheduling and assigning employees; following up on work results.
* Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
* Maintains office staff by recruiting, selecting, orienting, and training employees.
* Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
* Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
* Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
* Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications:
Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills
Full Charge Bookkeeper:
Job Purpose:
Maintains records of financial transactions by establishing accounts; posting transactions.
Duties:
* Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.
* Maintains subsidiary accounts by verifying, allocating, and posting transactions.
* Balances subsidiary accounts by reconciling entries.
* Maintains general ledger by transferring subsidiary account summaries.
* Balances general ledger by preparing a trial balance; reconciling entries.
* Maintains historical records by filing documents.
* Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
* Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
* Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications:
Developing Standards, Analyzing Information, Dealing with Complexity, Reporting Research Results, Data Entry Skills, Accounting, SFAS Rules, Attention to Detail, Confidentiality, Thoroughness
