Summary of Position

Greet all visitors immediately in person or via the phone in a courteous, friendly, business-like manner and support all departments work flow as needed. Support the corporate office with supplies and services.

major areas of accountability

• Perform some HR administrative tasks.


• Responsible for purchasing all company office supplies, including computer supplies.


• Maintain current office supply catalogs and price list, request quantity and best pricing from vendors, place and receive orders and approve all invoices for payment.


• Keep orderly, neat and well-stocked supply room and reception area.

·Support all departments and stores with word processing and project requests

·Oversee all outgoing corporate mail and the processing of incoming mail -batching all orders received daily for Customer Service data entry

·Supervise maintenance of all office machines including scheduling of service, repairs, general.

·Responsible for company cabin, ie: maintenance, scheduling, bills, etc.

·Responsible for administration of door security card system.

• Answer incoming telephone calls promptly and courteously, determine purpose of call, and forward calls to appropriate personnel or department in the company.


• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.  Monitors visitor access and issues passes when required


• Tracks the “seeds report” as distributed from the retail stores.

·May perform other duties as assigned.

requirements for position

·         Must be proficient with use of personal computer and have excellent working knowledge of the most current PC software; Excel and Word.

·         Use correct judgment for door card processes to keep building secure at all times.

• Purchasing decisions based on best value and price can save company significant amounts of money when purchasing supplies.

·         Quick response in coordinating fax and copy machine repair will keep machine down time to a minimum.

·         Must be flexible and able to quickly change tasks and assignments with changing priorities.