The Pathology Coordinator is responsible for coordination of all Biospecimens entering production for The Cancer Genome Atlas; to include, administration and coordination of  Pathology Quality Control (QC) for all biospecimens within IGC.  Primary responsibilities include:  tracking of pathology QC results, document control of processing, standardization of SOP’s, coordination of pathology workflow, inventory management, oversight of specimen tracking database components, communication with staff and contract pathologist, training on contract and staff pathologist on Aperio Spectrum, compliance adherence and corresponding with core leads and project managers.  Additional duties include regulatory support and assistance with data collection and data entry as needed.

ESSENTIAL FUNCTIONS:

1. Works as the pathology liaison in coordination with the Director of Pathology Operations and IGC project managers to assure project sample deliverables.  Activities include: a proactive coordination effort to ensure production targets.

2. Development and management of a document control process specific to pathology operations.  Document activities include SOP updates and training, data entry, tracking logs, inventory management summaries, and other documents as needs are identified.

3. Coordination and standardization of pathology operation activities across multiple projects.  Works closely with project managers and project production leads to consolidate efforts and maximize resources.

4. Assists with data collection and data entry as time permits on a variety of project initiatives.

5. Responsible for coordination of pathology review for inbound and outbound slides via the use of the Aperio system.  Communicates all pathology related activities associated with slide review to internal staff and works proactively to ensure timelines are met.  Assumes point on documents related to pathology review coordination and ensures accurate documentation and data entry are completed in a real-time basis. 

6. Responsible for training and communication with pathologist on the Aperio system.  Including coordination of training materials and keeping training documents up to date. Works closely with pathologists nationally and internationally to develop working relationship.  Organizes work flow and distributes tasks accordingly to support project demands.

7. Other duties as assigned. 

PHYSICAL/MENTAL DEMANDS/ENVIRONMENT:

Requires the ability to work independently, make decisions, speak clearly, read and write in English, manual dexterity, sit for long periods, ability to coordinate information and activities, ability to prioritize and manage multiple projects simultaneously, perform mathematical calculations, ability to function in a fast paced environment, meet critical deadlines, customer service oriented and projects a positive interaction with outside agencies.

EQUIPMENT USED:

Computer, laser printer, scanner, copy machine, calculator, fax machine, general office and specialized software, general office equipment, palm pilot, digital camera, liquid nitrogen freezers and/or other specialized equipment of research activities.

MARGINAL/ADDITIONAL FUNCTIONS:

Other tasks in support of overall project operations as assigned by senior IGC leadership.  Maintains regulation knowledge through publications, journal subscriptions, and a proactive educational approach to compliance needs.

SCOPE AND COMPLEXITY:

This position assists in providing direction, organization and implementation of a pathology operations core model throughout IGC. 

MINIMUM QUALIFICATIONS:

A research professional a minimum of 1 years of clinical research experience with large, complex, interdisciplinary clinical project/programs.  Pathology experience preferred.  Candidate must possess technical, business, promotional and educational writing and presentation skills. Strong and demonstrable planning, management, organization, communication, collaborative and analytical skills are required.  Knowledge of medical terminology required.  IGC employees are expected to adhere to service standards, code of conduct and organizational values in all their interactions with customers and fellow employees.  Working knowledge of Microsoft computer applications and database systems is required.  Proven analytical skills are also required.  Must be able to work with minimal supervision and prioritize multiple projects.  Excellent human relations, organizational and communication skill are required.