Icicle Seafoods is one of the largest seafood processing companies in the Northwest and is located in the Fisherman's Terminal area of Seattle, Washington. We are currently seeking a motivated Payroll & Accounts Payable Specialist to join the Finance and Icicle team. This person will be working closely with the Payroll Coordinator to process bi-weekly payrolls for both exempt and non-exempt employees across multiple work locations. At peak capacity, the team manages payroll processing for as many as 2,000 employees. Payroll processing includes ancillary payroll tasks including audits, tax payments, G/L reconciliation, garnishments and deductions, adjustments and documenting procedures. This position will also perform accounts payable job duties including on-time entry of invoices, receiving invoices against purchase orders and tracking accruals for month-end closing. Responsible for preparing various reports, maintaining accurate files and accounting records and conducting analysis and account reconciliation on a frequent basis. Position reports to AP/Payroll Manager and is non-exempt from overtime.
PAYROLL •Process multiple bi-weekly payrolls for exempt and non-exempt employees. This is high frequency, time-sensitive work. •Maintain knowledge of tax rules and regulations that govern payroll administration practices and ensure that payroll-related transactions are processed in compliance with external and internal policies, as well as applicable federal, state, and local regulations. •Perform General Ledger reconciliation process for all payroll accounts. Generate reports for actuals and accruals. Work with the Finance department on bank reconciliation. •Manage reconciliation of employee receivables. •Set up, process, and maintain changes to an employee's voluntary and involuntary deductions such as direct deposits, benefits and garnishments. •Reconcile and calculate payroll adjustments, issue checks, process manual checks and void checks as needed. •Assist with filing all required payroll tax reports and processing payments. •Prepare accounts payable garnishment check requests and 401(k) wire payments as required. •Process all taxable fringe benefits along with all other year-end entries; review and assist in the distribution of employee W-2s. •Work with HR department to collaboratively administer all company attendance and time reporting, benefits and payroll policies.
ACCOUNTS PAYABLE •Review invoices, check requests, purchase orders, and/or other related documentation for completeness and compliance with accounting policies and procedures and contractual requirements. •Code, verify, and enter invoices into accounts payable system or receive against purchase orders. •Provide backup for weekly check runs. •Prepare and maintain 1099s. •Follow up on account statements and other discrepancies regarding payment of accounts. Serve as liaison between departments and vendors concerning the resolution of issues and inquiries. •Prepare special reports and analysis as needed and process AP related journal vouchers. •Provide support to management in achieving a three-day close schedule by recording journal entries and performing balance sheet reconciliations. •Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. •Perform timely month end closing of A/P sub-ledger to the General Ledger and make any changes necessary to improve the accuracy and timeliness of this monthly process. •Prepare supporting schedules for annual audit.
THE IDEAL CANDIDATE WILL POSESS: •At least a two year business degree with an accounting emphasis. •Minimum of 2 years of accounts payable experience and 3 years of heavy payroll processing experience •Experience handling bonuses, 401(k) and other benefits. •Must be flexible, able to manage multiple tasks, and have strong attention to detail. •Knowledge of purchase order and accounts payable processing. •Experience in month-end close and reconciliation process. •Strong research and resolution skills, problem solving skills, and data analysis skills. •Strong proficiency with Ultipro or similar HRIS systems, 10-key data entry and Microsoft Office software (Word, Excel, and Outlook). •Excellent organizational and time management skills to prioritize and coordinate workload with minimal supervision.