Payroll and Benefits Coordinator

This purpose of this job is to process payroll, administer benefits, and maintain employee files for a rapidly growing company. 

Payroll & HR/B

• Set up new hires in ADP HR/B system and Pay Expert
  
• Keep employee records up-to-date by processing employee status changes in timely fashion
  
• Ensure pay rates are correct in both HR/B and the POS system
  
• Process Payroll bi-weekly and bonuses each period (every 4 weeks)
  
• Make adjustments to employee records to ensure compatibility with ADP Pay Expert
  
• Monitor vacation accrual
  
• Contact managers for any missed times
  
• Creating new payroll companies and departments for new stores.  Make adjustments for current stores when necessary.
  
• Pull many internal management reports from ADP HR/B (turnover, benefits, salaries, length of service, etc.)
  
• Complete correspondences regarding payroll information for unemployment, IRS, Dept. of Labor, etc 

Benefits

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  Administer benefits enrollment and termination (management and hourly)
  
  
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  Ensure proper deductions
  
  
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  Conduct Zoes University orientations to ensure employees gain an understanding of benefit plans and enrollment provisions. 
  
  
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  Communicate with employees (and potential employees/applicants) on plan provisions so that individuals can informed benefit decisions. 
  
  
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  Serve as the Cobra Administrator:  prepare letters and other paperwork; receive and record COBRA insurance premium payments.
  
  
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   Address employees’ benefits questions/problems
  
  
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  Send Starbridge notices to hourly employees monthly and set up employees who enroll 
  
  
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  Process monthly bills from insurance providers. Review bills for accuracy. Resolves discrepancies with carriers.

Human Resource Function

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  Submit the online investigation requests and assists with new employee background checks.
  
  
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  Zoës University new manager HR training – providing the HR segment which includes proper completion of new-hire paperwork,
  
  
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  Maintain personnel files in compliance with applicable legal requirements.
  
  
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  Verify I-9 documentation and maintain binders.
  
  
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  E-verify Arizona employees and take the necessary actions when those verifications are returned non-confirmative.
  
  
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  Correspond with worker's comp, filling out first report of injury forms and making sure all incident forms are completed in-store as soon as accidents occur. 
  
  
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  Reports as requested (turnover, benefits, salaries, length of service)
  
  
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  Prepare unemployment compensation responses
  
  
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  Ensure new locations have federal and state labor law posters, binders for new employee paperwork instructions, workers comp procedures and emergency procedures (new locations and when regulations change)
  
  
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  Assist with processing of terminations.

Qualifications

• Excellent attention to detail
  
• Ability to follow through on assignments
  
• Must be able to provide outstanding service to our internal customers
  
• Must be able to maintain confidential information
  
• Prior experience with ADP payroll preferred
  
• Human Resources degree preferred