Tele-Consultants, Inc. has been providing engineering, logistics and management consulting to the Department of Defense since 1985.  We have an excellent opportunity for a Procurement Agent / Administrative Assistant to join our corporate office team located in the north Atlanta area.

This position will be responsible for coordinating the company’s purchasing program and provides administrative support to corporate office.  Specific responsibilities include:

Procurement:

·         Coordinate acquisition of all supplies and equipment including, but not limited to, office supplies, technology/computer equipment, cell phones and other miscellaneous services; research options for products to meet user needs, vendors, prices, etc. and forward recommendation to accounting for approval/purchase authorization.

·         Coordinate tracking of shipping, receiving and all logistics of purchases.

·         Review and recommend standard TCI vendor criteria and selection.

·         Negotiate pricing for procurement activities.

·         Consolidate purchases wherever possible to obtain cost savings.

·         Research and identify lower cost substitutes for commodity items.

·         Coordinate asset management and track all company-owned equipment.

·         Maintain inventory of company equipment (computers, cell phones, etc.) and logo items (shirts, jackets, etc.) and distribute in accordance with policy.

·         Order and distribute business cards.

Administrative:

·         Book travel arrangements for CEO and President and assist as needed with meeting plans, copying, preparing reports, letters, spreadsheets, etc.

·         Professionally administer all incoming calls to main corporate line and direct the caller to the appropriate person; transfer caller to voice mailbox or take message as required; maintain and distribute company phone directory.

·         Greet and announce guests in a professional, friendly, hospitable manner.

·         Coordinate off-site meetings including obtaining proposals for hotels/meeting rooms, catering, guest speakers, entertainment/social activities, transportation, communication with participants, etc.

·         Prepare and distribute quarterly newsletter.

·         Coordinate employee reward/recognition programs including Spot Awards, service awards, coins for contract wins; order gift cards/plaques and prepare letter from CEO/President.

·         Track company cell phones; monitor invoices.

·         Monitor overhead expenses and assign/remove overhead charge code to employees as requested by managers and in compliance with company policy.

·         Coordinate arrangements for corporate office events (staff lunches, meetings, team building activities).

·         Serve as point of contact for building owners’ association and coordinate building repairs/service.

·         Maintain inventory of commonly used office, janitorial and kitchen supplies and order/purchase supplies as needed.

·         Receive, sort and distribute incoming mail; maintain postage system.

·         Assist corporate departments (Accounting, Contracts, Human Resources) as requested with clerical duties such as photocopying, faxing, filing and collating.

·         Provide back-up support/coverage to Payroll and Benefits Administrator.

·         Perform any and all other duties and responsibilities as assigned from time-to-time by supervisor or Senior Management.

Education and Experience Requirements:

·         High school diploma or GED and two year’s office administrative experience or equivalent combination of education and experience; prior purchasing experience preferred.

Skills and Knowledge Requirements:

·         Proficient in MicroSoft Office and Share Point and the ability to learn HRIS/payroll system (ADP) and accounting system (AMS).

·         Strong analytical and problem solving skills

·         Excellent verbal and written communication skills required; good punctuation, spelling, grammar and attention to detail a must.

·         Good interpersonal skills and demonstrated poise, tact and diplomacy to handle sensitive and confidential situations and information.

·         Proven ability to manage multiple projects and priorities simultaneously while working under pressure to meet deadlines.

Tele-Consultants, Inc. is an Equal Employment Opportunity Employer.

Please apply via our website www.teleinc.com/opportunities.asp .